400 Leaves of Absence
Occasionally personal situations may require an extended absence from work that cannot be accommodated by use of vacation, sick, or personal business days. For such circumstances, the University recognizes five types of leaves of absence: personal, administrative, military, child-rearing, and disability.
All leaves of absence have in common the following:
- Only regular employees who have completed the probationary phase and who are scheduled for 20 hours per week or more are eligible for leaves.
- With the exception of some administrative leaves, leaves are without pay.
- Except for administrative leaves, leaves of absence are granted with the understanding that the employee will be reinstated in the position held prior to going on leave or, if that position no longer exists, then one of a substantially similar nature in the same department. If no such position is available at the end of the leave, the employee will be given layoff provisions.
- The period of absence will count toward the employee's total years of service as computed, for example, for pension purposes, long-term vacation earnings and accrual, and scholarship aid for children.
- Insofar as possible, leaves should be discussed with the unit supervisor well in advance of the start date, in order to accommodate department needs.
- Employees entering upon an approved leave of absence, any portion of which is unpaid, are required to make arrangements with the Benefits Office and any other University department (if applicable) to ensure continuation of the employee's payments for benefits or services.
- Leaves must be requested and documented on a University form, approved by the employee's supervisor and the Placement and Staff Relations Section of the Department of Human Resources.
