504 Use of University Services and Property
504.1 Use of Yale Stationery
Yale stationery is intended for University business and must not be used by staff members for personal or non-University correspondence.
504.2 Use of Telephones
Departments set their own practice regarding the use of telephones for local personal calls. Even when permitted, employees are asked to keep personal calls to a minimum. No personal toll or long distance calls may be made from University extensions without the approval of the department head or business manager. Employees will be charged for all personal long-distance calls. Employees making unauthorized calls will be charged for the calls and may be subject to disciplinary action.
Xref: TOM 310
504.3 Personal Mail and Packages
The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, it is strongly recommended that such items be mailed or shipped to the employee's home or to a friend or relative.
504.4 Use of Campus Mail
Employees may not use the Campus Mail services for personal mail or mail of non-Yale organizations. This service is staffed to handle only official University correspondence; its use for other purposes slows down delivery of official mail. While the staff of Campus Mail do not ordinarily inspect individual letters and packages for conformance to this policy, they are required to call to the attention of proper authorities any apparent violations.
504.5 Personal Visitors
It is expected that employees will not receive personal visitors during working hours or in staff working areas.
Children may not be cared for in the workplace. Other arrangements must be made.
504.6 Pets
Health, safety, and courtesy reasons preclude the presence of pets in the workplace.
504.7 Personal Business Activity
Employees who supplement their earnings by the promotion or sale of products and services do so entirely on their own initiative and without implied approval or endorsement by the University.
All such activity, including sampling, soliciting orders, and deliveries, must be conducted entirely outside of working hours and entirely outside of University property.
504.8 Use of University Vehicles
University vehicles may not be used for commuting or other personal use. When not in use, all vehicles must be parked on University premises. Occasional exceptions are permitted provided the reason given is specific, the situation is not of a permanent or continuing nature, and advance approval has been obtained from the head of the department to which the vehicle is assigned.
