New employees will receive a letter from the Department of Human Resources, confirming their hire, job title, salary, and starting date.
They will be scheduled to attend an orientation conducted by the Department of Human Resources at the Organizational Development and Learning Center.
The hiring supervisor is responsible for the orientation of the new employee to the job and the job site.
A new employee will receive a temporary identification card with the confirmation letter and should arrange to secure a permanent card as soon as possible after starting work. The card is the bearer's official University identification and should be carried at all times. It is to be shown upon request to any University employee whose assigned responsibilities authorize him or her to verify employee identification.
The card is not transferable and is the property of Yale University. It should be returned to the University's School of Medicine or Central I.D. Center upon termination of employment.
Loss of a card should be reported immediately to the I.D. Center for the School of Medicine or Central Area. A replacement fee will be charged.
New employees will be asked to fill out information forms for payroll and benefit purposes. They will be responsible for the continuing accuracy of all information. If necessary, new forms may be obtained from the Benefits Office. New W-4 forms are available from the Payroll Office. To verify employment eligibility, all new employees must also complete Form I-9 within three business days of hire as required by federal law. Forms I-9 are available through departmental Business Managers and Administrators or at Human Resources offices. Non-U.S. citizens must complete Forms I-9 at the Office of Foreign Students and Scholars.