Personnel Policies & Practices Manual
Introduction
I. Objectives and Scope
II. Effective Date
III. Distribution
IV. Administration of Policy
V. Changes in Policy
100 Employment
101 Yale University's Equal Opportunity Statement
102 Categories of Employment
- 102.1 Regular,
Full-Time or Part-time,
Term
Part-year, Dual Faculty/Managerial and Professional Appointments - 102.2 Temporary Employment
- 102.3 Casual Employment
- 102.4 Consultant/Independent Contractor
103 Hiring of Regular Employees
- 103.1 Recruitment and Selection of Candidates for Regular Positions
- 103.2 Special Employment Situations
- 103.3 Health and Safety Screening
- 103.4 Moving Allowance
104 Hiring of Temporary and Casual Employees
- 106.1 Probationary Period for Transfers and Rehires
- 106.2 Benefit Status during Probationary Period
- 106.3 Requests for Leave of Absence during Probationary Period
200 Compensation and Classification
201 Compensation Objectives
202 Job Evaluation and Classification
203 Job Descriptions
204 Job Titles
205 Job Evaluations and Job Analysis
206 Job Audits
207 Establishing and Administering Salaries
- 207.1 Salary Ranges
- 207.2 Newly-hired Employees
- 207.3 Merit Increases
- 207.4 Promotion
- 207.5 Upward Reclassification
- 207.6 Lateral Transfer
- 207.7 Demotion
- 207.8 Special Salary Adjustments
- 207.9 Temporary Assignment of Responsibilities in Higher Classification
- 207.10 Rehire
- 207.11 Recall/Transfer from Layoff Status
300 Benefits
301 Holidays
302 Recess Days
303 Vacation
- 303.1 Eligibility
- 303.2 Vacation Allowance
- 303.3 Carryover of Unused Vacation Days
- 303.4 Bonus Vacation for Long-Term Employees
- 303.5 Scheduling of Vacation Days
- 303.6 Terminal Vacation Pay
- 303.7 Record of Earned Vacation
304 Personal Business Days
305 Sick Days
- 305.1 Eligibility
- 305.2 Annual Allowance and Accumulation
- 305.3 Reporting Absences Due to Illness
- 305.4 Medical Certification or Examination
- 305.5 Reinstatement of Accumulated Sick Days Upon Return from Layoff
- 305.6 Workers' Compensation
- 305.7 Record of Earned Sick Days
306 Bereavement Days
307 Life Insurance
308 Long-Term Disability
309 Health Insurance
310 Dental Insurance
311 Flexible Benefits
312 Benefit Dollars
313 Retirement Plans
- 313.1 Yale Staff Retirement Plan
- 313.2 Yale University Retirement Annuity Plan (YURAP)
- 313.3 Group Insurance Plans at Retirement
314 Mortgage Loan Program
315 Scholarship Plan for Sons and Daughters of the Faculty and Staff of Yale University
316 Salary Continuation At Death
317 Continuation of Benefits at Termination
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Resignation or Discharge
318 Long Term Care Insurance
319 Appealing Denied Benefit Claims
400 Leaves of Absence
All leaves of absence at Yale have seven things in common.
401 Family and Medical Leave Act
- 401.1 Employee Eligibility
- 401.2 Qualifying Reasons for Leave
- 401.3 Serious Health Condition
- 401.4 Medical Certification
- 401.5 Job Restoration
402 Leaves Eligible Under FMLA Only
- 402.1 Caregiver Leave
- 402.2 Intermittent / Reduced Schedule Leave
- 402.3 Military Qualifying Exigency Leave
- 402.4 Military Caregiver Leave
- 403.1 Definition of Disability Leave
- 403.2 Duration of Disability Leave
- 403.3 Benefits During Disability Leave
- 403.4 Return From Disability Leave
- 403.5 Termination
404 Child-Rearing Leave (Maternity, Paternity, Adoption)
- 404.1 Definition of Child-Rearing Leave
- 404.2 Duration of Child-Rearing Leave
- 404.3 Benefits During Child-Rearing Leave
- 404.4 Return From Child-Rearing Leave
- 404.5 Termination
- 405.1 Definition of Personal Leave
- 405.2 Duration of Personal Leave
- 405.3 Benefits During Personal Leave
- 405.4 Return From Personal Leave
- 405.5 Termination
- 406.1 Definition of Administrative Leave
- 406.2 Eligibility for Administrative Leave
- 406.3 Duration of Administrative Leave
- 406.4 Benefits During Administrative Leave
- 406.5 Termination
- 407.1 Definition of Military Leave
- 407.2 Duration of Military Leave
- 407.3 Benefits During Military Leave
- 407.4 Return From Military Leave
- 407.5 Termination
500 Workplace Practices
- 501.1 Attendance Records
- 501.2 Hazardous Weather Conditions
- 501.3 Flexible Scheduling
- 501.3a Definitions of Flexible Schedules
- 501.3b Hours of Work for Employees on Flexible Schedules
- 501.3c Holidays and Recess for Employees on Flexible Schedules
- 501.3d Hazardous Weather Guidelines for Employees on Flexible Schedules
- 501.3e Security and Comfort for Employees on Flexible Schedules
- 501.3f Record Keeping for Flexible Schedules
- 501.3g Meal Breaks
503 Employee Health and Safety
- 503.1 Employee Fitness-For-Work Evaluations
- 503.2a Emergency Treatment
- 503.2b Reports of Work-Related Injuries/Illnesses
- 503.3 Smoking
- 503.4 Alcohol and Drugs
- 503.5 Campus Safety and Security
- 503.6 Possession of Dangerous Weapons
- 503.7 Sexual Harassment
- 503.8 Yale University Assistance Program
- 503.9 Reasonable Accommodations
504 Use of University Services and Property
- 504.1 Use of Yale Stationery
- 504.2 Use of Telephones
- 504.3 Personal Mail and Packages
- 504.4 Use of Campus Mail
- 504.5 Personal Visitors
- 504.6 Pets
- 504.7 Personal Business Activity
- 504.8 Use of University Vehicles
505 Conflict of Interest
506 Patent Policy
507 Copyright Policy
508 Reimbursement for Expenses
509 Jury Duty
510 Campus Workplace Violence Prevention
600 Staff Development
601 Performance Reviews
602 Career Assistance
603 Training and Development Programs
604 Tuition Assistance for Non-Yale Courses or Degree Programs
605 Program for Special Students
- 605.1 Eligibility for Program for Special Students
- 605.2 Application for Special Student Status
- 605.3 Reduced Fees for Employees with Special Student Status
- 606.1 Eligibility for Yale Summer Programs
- 606.2 Application to Yale Summer Programs
- 606.3 Reduced Tuition for Employees in Yale Summer Programs
607 Auditing Courses at Yale (Non-Credit Courses)
608 Graduate School of Arts and Sciences Program
- 608.1 Eligibility for Program
- 608.2 Application for Registration
- 608.3 Reduced Fees
- 608.4 Payroll Deduction Plan for Degree Programs
609 Epidemiology and Public Health Program
- 609.1 Eligibility for Program
- 609.2 Application to Program
- 609.3 Reduced Fees
- 609.4 Payroll Deduction for Tuition
- 610.1 Eligibility for Tuition Reduction
- 610.2 Application to Program
- 610.3 Application for Reduced Tuition
- 610.4 Tuition Reduction
- 610.5 Course Credit
700 Performance and Conduct
701 Progressive Discipline
702 Immediate Discipline
800 Staff Grievance Policy
- 803.1 Request for Hearing
- 803.2 Composition of Panel
- 803.3 Hearing by the Panel
- 803.4 Scope of Deliberations
- 803.5 Decision of the Panel
Appendix E - Policies Affecting Excluded Clerical and Technical Employees (XCT)
