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Guide to Final Technical Reports
In order to satisfy the terms and conditions required by most awards,
the Principal Investigator (PI) must furnish the Sponsor with a final
technical report at the end of the project period. Funding agencies consider
the technical report to be a useful tool in monitoring and evaluation.
Timely submission of these reports is an important responsibility of the
Principal Investigator. Failure to do so could result in the agency withholding
new funding for Yale University and could jeopardize the PI's ability
to obtain future awards from this sponsor-as generally agencies will not
make a new award unless all previous awards are in compliance. Check your
award notice and/or Yale pink sheets for your reporting requirements.
Generally, the technical report is forwarded to the awarding unit.
In order to track submission of
these reports, Grant and Contract Administration requests that
a copy of all technical reports and/or transmittal letters be
forwarded to grants@yale.edu.
Email|Phone:
432-2460
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Note
for NSF Awards: Final technical reports are due
within three months of the final grant expiration date and MUST
be prepared and submitted to NSF via Fastlane. For password assignment
to access NSF FastLane, contact a Grant & Contract Specialist. |
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Note
for ONR Administered Awards: Generally due by 60
to 90 days after the period of performance has expired, but one
should refer to the specific terms and conditions of the award and
its governing regulations.
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Besides the technical
report itself, DoD requires the submission of the "Report
Documentation Page" (SF
298 form). In many cases, a copy of the technical report
must also be sent to the Office of Naval Research (ONR) at
495 Summer Street, Boston, MA 02210-2109. |
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ONR Grantees are
generally free to submit final technical reports on normal
bond paper, but are also charged with including a complete
"Report Documentation Page" (SF
298 form) as the last page of each copy of every scientific
and technical report prepared under their Grant. The form
contains instructions for preparation. |
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Contractors may have
a specific format to comply with for submission of final technical
data, such as the DD Form 250, the final Material and Inspection
Receiving Report. Look for and read an attachment to the contract
called a "CDRL" - a contracts data requirements listing -
which is a "one-stop shop" for all required deliverables,
their due dates, and their distribution instructions. |
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Note
for PHS Awards: 45 CFR Part 74, Subpart J, and 45
CFR Part 92.40 set forth principles and procedures for reporting
program performance and allow PHS programs to determine the frequency
of such reports, within limits, and to issue instructions for the
content of such reports.
The original and two copies of a final progress report must be
submitted to the PHS awarding office within 90 days after the expiration
or termination of a nonconstruction project or a project supporting
both construction and nonconstruction activities. The report should
be prepared according to instructions provided by the PHS awarding
office and should include, at a minimum, a summary statement of
progress toward the achievement of the originally stated aims, a
list of the results (positive or negative) considered significant,
and a list of publications resulting from the project, with plans,
if any, for further publication. Three copies of reprints of publications
not previously submitted should accompany the progress report. |
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