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Photo credit: Michael Marsland / Yale University

Policy News & Updates ~ Archive

For current Policy News & Updates, please visit our homepage at http://www.yale.edu/grants/


    Beginning January 1, 2011, the NIH will require the use of xTrain for electronic submission of Appointment Forms and/or Termination Notices for Institutional Research Training and Career Awards, Individual Fellowships and Research Fellowship Awards. http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-026.html. Additional guidance may be found in G&CAlert! 2010 Volume 4, Issue 2.
    (added 12/10/10)


    NIH Notice NOT-OD-11-021 dated November 24, 2010 is a terrific reference for all of the new changes which will impact the Cycle 1 application process beginning with applications due as of January 25, 2011 and beyond. It pulls all of the changes into a nice outline and provides links to the original notices where you can review the entire announcement for each category.
    (added 11/29/10)


    Important eRA Enhancements: New Features and Fixes Coming October 23, 2010 for eRA Commons

    • Progress Report for Multi-year Funded Awards: A new “MYPR” link appears next to appropriate awards in the Action column of the List of Applications/Grants screen. The link is available two months prior to the due date of the progress report. Clicking this link brings the user to the new Upload Multi-Year Progress Report screen. From this screen, a PD/PI (Program Director/Principal Investigator) can upload or remove a PDF, as well as route the report to his or her SO (Signing Official). The SO can then view, reject, or submit the report.
    • Multi-PD/PI Functionality in Closeout: PD/PIs no longer need to verify the Final Invention Statement before it can be submitted to the agency. Any PD/PI can upload a Final Invention Statement, but only an SO can submit the statement.
    • Closeout: Only PDF files are accepted for the Final Progress Report.
    • No-cost Extension: An automated process (as a result of eRA’s new interface with the NIH financial system) checks business rules in relation to No-cost Extensions. When an extension request cannot be processed due to an internal business error, the Extension link on the Status Result – General Search screen will be changed to “Extension Error.” This link continues to be displayed until the error has been corrected. If such an error occurs, the user will receive an e-mail with follow-up instructions to resolve the issue.
      (added 10/21/10)


    On October 1, 2010, NSF posted a revised Proposal and Award Policies and Procedures Guide (PAPP).


    On June 10, 2010, NIH released Notice NOT-OD-10-103 entitled, "My NCBI Tool to Replace eRA Commons for Bibliography Management". As of July 23, 2010, PD/PIs will be unable to enter citations manually into eRA Commons and must use the My NCBI's "My Bibliography" tool to manage their professional bibliographies. Users can log in to My NCBI and access My Bibliography from eRA Commons, or they can log in directly to My NCBE using their Commons username and password.

    Necessary Steps:

    • If not already established, PD/PIs must establish a My NCBI account to gain access to My Bibliography.
    • My NCBI accounts must be linked to eRA Commons accounts.
    • As of July 23, 2010, Commons will no longer support manual entry of citations. PD/PIs will no longer be able to type or copy and paste citation data into Commons and must enter new citations into their My NCBI accounts.
    • As of October 22, 2010, Commons will no longer display citations that a PI has manually entered into Commons. All citations previously entered manually into Commons will be removed from the Commons system. Therefore, these citations must be added to My Bibliography so that they will continue to appear in Commons and can be associated with future annual progress reports.
      (added 06/10)
    Last update: May 10, 2011 (MS)