GRADUATE STUDENT ORGANIZATIONS
Graduate Student Life at the McDougal Center
123 HGS, 320 York Street
432-BLUE; 432-8356 fax mcdougal.center@yale.edu

The Graduate Student Life Office at the McDougal Center office advises and supports graduate student organizations and groups. The staff looks forward to working with groups to provide programs and events for the graduate community.

Graduate Student Organizations
List of Current Student Organizations.

General Information
See the McDougal Center Information for Graduate Student Organizations for specific information and resources available to graduate groups, including how to register as a Graduate Student Group, room requests, Center services, and funding guidelines.

Registration with the McDougal Center
The Office of Graduate Student Life asks all graduate student organizations to apply to register each year. Click here. to complete the online registration form. The Staff will subsequently contact the applicant(s). All Graduate Student groups should reapply for registration annually by October 31.

Registration with the Secretary’s Office
All graduate student groups active on the Yale campus must register annually with the Office of the Secretary. For criteria and forms, see here

McDougal Center Funding Requests
Registered Grad Student groups may request modest funding from Grad Student Life at the McDougal Center for their. Events and meetings, click here [new form] for a McDougal Center Funds Request Form. Please submit it several weeks in advance of the event.

Receipts & Reimbursements
If Grad Student Life at the McDougal Center awards funding to a registered grad groups, the group leaders must use the Receipt Submission Form & Evaluation Forms to submit receipts for approved reimbursements. Usually groups will be mailed reimbursement by University check.


Other possible Sources of Funding & Support for Graduate Student Groups
OISS- for nationality clubs and international groups.
GPSS- for funding of events open to the G&P community
Diversity (ODEO) - for diverse cultural organizations, especially those serving women, students of color, and GLBTQ students in the Graduate School community
Graduate School Colloquia Fund
- Supports student-faculty research workshops
Macmillan Center for International and Area Studies (formerly YCIAS) (Luce Hall)- for International and Areas Studies events; inquire directly with the relevant council. (Luce Hall)- for International and Areas Studies events; inquire directly with the relevant council.

mCDOUGAL CENTER ROOM REQUESTS:
Grad student groups may request to use McDougal Center rooms 119A&B HGS for their events and meetings. See here for info on facilities and online room request form.

PUBLICIZE YOUR GROUP EVENTS:
McDougal Web Calendar & McDougal Notes
Registered Graduate Student Groups may submit their special events for posting on the McDougal Center Student Groups Web Calendar. Click on “add event." Submitted events will be reviewed and approved by Center Staff.

Student Groups may also submit notices of their major events to the email McDougal Student Life Notes, sent weekly on Mondays. Send a brief, 2-3 line announcement to mcdougal.center @yale.edu with “For Notes” in the subject line by Sunday night. Notices may be edited and will be run on a space available basis.

ALCOHOL GUIDELINES FOR GRADUATE STUDENT GROUPS
Graduate Student Life at the McDougal Center requires all registered graduate organizations to use alcohol responsibly if they choose to serve it at their events.

-Alcohol info and Resources: Please see the UHS Health education website for detailed information on responsible alcohol us, issues, services, and risk reduction. The McDougal Center wishes to highlight the following important Alcohol Guidelines below:

-No alcohol served to those under 21: Groups must follow all Yale rules and state laws regarding the use and serving of alcohol. Groups should have policies to prevent the serving of alcohol to those under 21 years of age whether hosting events on-campus or off-campus. A 2006 CT state law now holds legally responsible those who serve alcohol to underage persons, even in private gatherings.

-Responsible Use and Promotion of Alcohol for student groups: Groups registered and/or receiving funding from the McDougal Center should take special care that their events promote and serve alcohol responsibly. See the UHS websites below for important information:

Responsible Party Planning If you are serving alcohol at your grad student group event, you should also offer non-alcoholic beverages and food. Alcohol should be served by responsible servers or professional bartenders. See the PDF above for guidelines.

Responsible Advertising of Events involving Alcohol: Posters, websites and emails promoting a grad student group event should follow UHS guidelines for advertising social events to students. They should focus on the event, not the alcohol and should not encourage overconsumption. Advertisements should mention non-alcoholic beverages, like the following: “Beer, wine and soda served” or “free pizza, soda and beer.” See the PDF above for further guidelines.