Instructions for submitting fellowship applications online

In order to submit an application for a fellowship competition administered by the Graduate School of Arts and Sciences, please follow these steps.

Registration

Open the Yale Grants & Fellowships database and select Search for Grants and Fellowships at the top of the menu on the left side of the screen. Search for the fellowship to which you are applying by entering the name of the fellowship (e.g., "Enders" or "Leylan") in the text field provided in Option 1. Click the Submit button.

Click the title of the fellowship on the results page. You will be prompted to enter your netID and password in order to access the grant description.

Click the Register link below the title of the grant. You will then be asked to complete a profile page containing general contact information. If you have already done this in connection with another fellowship, then you will be taken directly to the final registration page to enter information specific to this fellowship application. Please read the prompts carefully and enter information in each field, including "Not Applicable" as specified.

Click Save Changes if you wish to return to this form at a later time.

Click Complete Registration if you wish to submit your registration information. You can edit your registration information through the application deadline.

Please note that you do not need to print an application cover sheet at the conclusion of the registration process. The Graduate School does not collect these as part of the application process.

Uploading Application Materials

When you are prepared to upload the required materials for your application, select View My Interests from the menu at the left side of the screen.

Click the Status/Upload Material link below the title of the relevant grant.

Click the Upload Item link next to the particular component of the application you wish to provide and follow the directions in order to upload the relevant file.

Please note that you will be asked to submit a separate file for each component of the application (e.g., research statement, budget, writing sample, etc.). Failure to do so will make your application appear incomplete.

Requesting a Letter of Reference

Click Solicit Letter in order to invite a member of the Yale community to submit a letter of reference on your behalf for this application. You will be prompted to enter the full name and e-mail address of this individual. It is critical that the e-mail address is stated accurately. There is a link on this page to the Yale directory. Please use this link to confirm that you have typed the e-mail address correctly, or simply cut and paste the e-mail address from the directory into the field on the reference request form. Finally, click the Send Solicitation Email button.

If you discover that you have entered the e-mail address incorrectly or need to select a new reference for your application, you can, in advance of the deadline, invite a different individual to provide a recommendation. Return to your Interests page, click the Status/Upload Material link below the title of the relevant grant, and click Replace Solitication next to the name of the reference whose information you need to revise or change. You will then be directed to the reference request form to enter new information for this particular reference.

Under certain circumstances, students may need to solicit a reference from a faculty member who is no longer at Yale, from an individual who is not affiliated with the University, or through a dossier service. Please contact Dean Edward Barnaby for further instructions in this regard.


Viewing Status

If you would like to check whether or not the Graduate School has received various components of your application, including letters of reference, please return to your Interests page, click the Status/Upload Material link below the title of the relevant grant. Below each component of the application will be an indication of whether or not files and references have been uploaded to the database.