Labor Distribution (LD)

Purpose: The primary purpose of Labor Distribution (LD) is to create an efficient mechanism to assign charging instructions to employee compensation. This task is performed in the Labor Schedules section of LD.

Yale needs a separate module to accomplish this goal due to:

• the large number of employees;
• the different types of payroll (weekly, biweekly, semi-monthly, and monthly);
• the complexity in determining the appropriate charging instruction.

An example of the complexity of charging instructions is that an employee could be charged to several different charging instructions for regular compensation. Other compensation (such as clinical bonuses, summer compensation, or overtime) may be charged to yet another charging instruction. The timing of these charges can also vary throughout the year.

If payrolls are processed and incorrect charging instructions are used, then the Distribution Adjustment section of LD is used to correct these errors.

The final purpose of LD is to provide Effort Reports to comply with both Federal and University guidelines. Effort Reports summarize the charging instructions for people who charge sponsored awards.

• Year End Closing Procedures
• Year End Calendar

If you have any questions on Labor Distribution, call the help desk at 432-9000 (for the medical school, call 785-3200) or email ga.usersupport@yale.edu.

Lookups & References

• Earnings Element Matrix (7/04)
• Payroll Start and End Dates (1/07)
• Payroll Start and End Dates (12/05)
• Payroll Start and End Dates (12/04)
• Payroll Start and End Dates (12/03)

Training Materials

• Instructions for Distribution Adjustment Submitted by Employee (02/15/01)
• Instructions for Distribution Adjustment Submitted by Organization (02/15/01)
• Instructions for Distribution Adjustment Approved by Employee (02/15/01)
• Instructions for Distribution Adjustment Approved by Organization 02/15/01)
• Labor Distribution Module
• Effort Reporting Module
• Indirect Cost Survey On-line Entry Module