Working Together For A Safer Yale

We try to never say "no you can't".  Please keep us informed of the activities your group is considering so we can work together to minimize the risk.   Please contact marjorie.lemmon@yale.edu .

• Automobile Liability Insurance for University owned or rented

          autos (see Car Rental Procedures below)

• General Liability insurance for all operations in compliance

           with University regulations

• Property Insurance for University owned property

Examples of Situations Not Covered by University Insurance

• Automobile Liability for non-approved drivers
• Property insurance for property not owned by Yale University
• Operations or activities which do not comply with University policies and procedures
• Illegal activities
• Operations of student groups that are not officially registered as such

NEW UNIVERSITY TRAVEL RESOURCES

The Yale and the World Website contains valuable information for travelers and group leaders traveling abroad.  This information can be found at: http://world.yale.edu/abroad/travel_resources.html.  Please take a few moments to look at the tips and checklists on this site. 
If you are traveling outside of the United States, please take a few minutes to complete the emergency travel and contact form at http://world.yale.edu/travelform/.  The information you provide will be used by the Office of the Secretary to reach you in the event of an emergency.

Information for Student Organizations

Student organizations are responsible for appointing an officer of the organization to act as the trip leader, and notifying the Yale College Deans Office of the name of the appointed trip leader. The trip leader should consult Responsibilities of Group Leaders or Trip Sponsors for a list of their responsibilities and a list of available resources.

Before you travel:

• Consult first the specific travel requirements, guidelines & checklist from the sponsored program or Yale school you attend.
• Consult your health care provider to confirm your coverage while traveling.
• Consult UHS Travel Clinic or your health care provider for necessary pre-trip medical advice and inoculations.
• WAIVERS must be signed before each trip, regardless of destination or distance traveled and given to your travel advisor or the YCDO.
• Provide your program advisor or YCDO with your EMERGENCY CONTACT INFORMATION.
• Provide your program advisor or YCDO with your TRAVEL ITINERARY including
  • Destination
  • Travel Route
  • Dates of Travel
  • Housing Information
  • 2 Key Contacts in the event of emergency.  A key contact abroad that can reach you, and a personal emergency contact.
• Secure your MEDEX ID card & Description Guide & make sure you understand the terms & conditions. Keep your MEDEX card in your wallet or passport in the event of an emergency.  MEDEX information can be found below.
• Carry a Global cell phone if traveling internationally.
• Familiarize yourself with the customs of the countries you are visiting. 

• Written contracts or agreements must be used when hiring a vendor, contractor or performer for events covered by University insurance.
  • Contracts must be reviewed by marjorie.lemmon@yale.edu in the Office of Risk Management and susan.sawyer@yale.edu in the Office of General Counsel.
  • Contracts must be signed by University Administration.
  • Think ahead.  In an effort to meet your deadlines, please allow sufficient time for contract review and signature.

 

• All vendors, contractors, or non-Yale partner organizations hired to provide a service for Yale must provide a certificate of insurance prior to commencement of activities.

• Details on standard insurance requirements can be found here.

Activities Involving Alcohol Use

• All University policies on alcohol use must be followed both ON and OFF campus.
• If you do not hire an outside caterer for alcohol service, but instead are serving the alcohol yourselves, all servers must be TIPS certified.   Click here for more information on TIPS training.
• Claims, injuries and lawsuits resulting from the unlawful service of alcohol may not be covered by University insurance-the organization will be "on their own" for any resulting damages.

Personal Property Protection

• Yale University does not assume responsibility for personal property belonging to students, faculty or staff.  Click on the links below for more information.

Presentations/Resources:  Check this stuff out!

Risk Management Student Org Leaders Workshop 12-07