The mission of the Investment Accounting Department is to provide accurate and timely investment accounting information to related users of such information, such as the Investments Office, Funds Management, Financial Reporting and Analysis, and individual departments; and to perform appropriate reconciliation and control procedures to safeguard the University’s investments.

The Investment Accounting Department is responsible for the following areas:

Maintaining accurate investment accounting records (including the Yale staff retirement plan)

• Processing trading and other investment activity into the investment accounting subsystem
• Reconciling and verifying activity to bank and other records
• Reconciling limited partnership investment financial statements
• Recording related activity into the investment accounting subsystem

Processing donated securities gifts

• Communicating donated securities received and their values to Contribution Processing
• Sending physical certificates received to custodian to be sold
• Reconciling donated securities records
• Following up to ensure all items are sold and recorded on a timely basis

Maintaining special mortgage/loan records

• Recording initial loan disbursement and subsequent loan payments in loan subsystem
• Preparing and sending out annual tax information to borrowers
• Preparing periodic statements of loan activity for borrowers
• Responding to borrowers’ questions
• Preparing periodic loan status reports

Maintaining accurate special gift investment records

Gifts of investments to University that are not immediately sold -- either because they are not marketable or because they are restricted in some way by the donor:

• Recording donated investments in the investment accounting subsystem
• Monitoring activity of special investments, including recording income and ultimate sales of such gifts

Maintaining records of funds’ participation in endowment investment pool

• Processing monthly funds activity into unit system, which keeps track of individual sources
• Reconciling and verifying accuracy of units
• Processing spending distributions to individual sources

Calculating the quarterly unit value of endowment investment pool

• Reconciling investments and related valuations and calculating the ratio of value to units in the pool