Office / Administrative

Office Safety Video

OFFICE ADMINISTRATION


Office personnel work in many and varied locations throughout the Yale campus, Medical School and outlying locations. Many of the ergonomic exposures associated with office and administrative functions come from working from a fixed location for long periods of time. In addition, the extensive use of computers and other modern office equipment bring their own specific ergonomics exposures. This section provides office and administrative staff with information about how to work safely and reduce their risk of ergonomic injury.

PREVENTIVE MEASURES AND CONTROLS:


Using your telephone: [Click here for image]

  • Do not cradle the telephone between your shoulder and ear, This can cause decreased circulation, pinched nerves, and produce neck and upper back pain,
  • Keep the telephone near your seated location and hold the phone to your ear, If you use the telephone for extended periods of time consider obtaining a hands-free device.

Material handling [Click here for image]

  • Before lifting test the load to determine if it is light enough to lift,
  • Plan your route before lifting and carrying the load,
  • Instead of carrying one heavy load, separate it into smaller, lighter packages and make multiple trips, use a cart or trolley, or ask a co-worker for help,
  • Place or store heavy items at mid-body height to make retrieval easier,
  • Do not lift objects that are slippery, too hot, or unevenly balanced,
  • Make sure you can fit through narrow spaces and that your fingers are out of the way when you set the object down,
  • Keep your arms and the load as close to your body as possible
  • Bend with your knees and let your legs and hips do most of the work,
  • Do not arch your back,
  • Use small steps when walking with a heavy load,
  • Do not use fast or jerky movements when lifting, especially when lifting heavy objects,
  • Always use two hands when pushing or pulling, Do not pull with one arm extended behind your body,
  • Ensure that good visibility is possible without awkward motions such as twisting or stretching, If your vision is blocked when pushing a cart from the back, move to the front corner of the cart to push,
  • Keep your upper arms against your rib cage with your elbows in, Keep your hands at or slightly above waist level, Keep your feet shoulder width apart,
  • Bend your knees slightly and move the load by shifting your weight, For example, with one leg in front of the other, bend your knees and move the load by shifting your shifting your weight from your back leg to your front leg.