How to update the directory
Faculty and Staff members
Individual human resource records for faculty and staff are created by one of the following administrative offices: Human Resources creates records for managerial & professional, clerical & technical, and service & maintenance staff; the Provost's Office creates records for faculty; and, each professional school’s Registrar’s Office creates records for graduate students.
Updating and displaying personal information
At anytime during the year, faculty and staff members can update their own names, home addresses, and phone numbers (home, cell and Yale office/lab). If you wish to update your personal information, log into Workday via the Yale portal, then click on My Pay and Info.
For instructions, visit the Workdaywebsite. From the navigation bar, click on “Training” then select “Getting Started: Modify Your Personal Information.” For assistance, contact Employee Services at 203-432-5552 or firstname.lastname@example.org.
Directory Update Team
Every spring, a cross-departmental team reviews and updates the University Directory: Yale Human Resources Communications orchestrates these activities.
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Each department has at least one designated Directory Coordinator who is responsible for ensuring that departmental information printed in the Directory is correct.
Annual Directory review process
Every spring, Directory Coordinators participate in a university-wide review to ensure that the directory is fully updated for the next academic year. This includes updating the following: academic calendars for the upcoming year; administrative and organizational listings; campus maps, campus addresses, and fax numbers.
When the update process is complete, a printed version of the directory is produced by Human Resources Communications. After the printed version is completed, all sections of the directory are posted online. With the exception of the individual listings, the directory is displayed online just as it is presented in the printed version; these sections are updated once a year. Individuals may update their listing at any time.
ATTENTION: Important Information for Directory Coordinators
If you are a Directory Coordinator, please review the following information regarding the spring-time annual directory review process:
Update process for Academic Calendars, Directory of Organizations, Fax Listings, and Offices of Administration
Directory Coordinators will use an electronic process for submitting department updates for the following sections of the directory: Academic Calendars, Directory of Organizations, Fax Listings, and Offices of Administration.
To submit an update for one of these directory sections:
- Download the pdf for the directory section you wish to make changes to by clicking on the corresponding link on the left navigation under Current Directories and saving the pdf file to your local computer with a new file name.
- Edit the pdf according to the instructions in the Directory Coordinators User Guide and save your revisions, then
- Submit your file via the Directory Update Cover Form.
The above process does not apply to submitting updates to the Directory of Individuals. To make an update to this section, please click on the link below for more information.