Departments

Award/Source

About Award/Source

Awards and sources are used to categorize and define the University's funding resources.

Awards define how an activity or function is funded. Each award is directly related to a particular funding source and is assigned 6 characters; sponsored awards begin with a letter and non-sponsored awards end with 1 or 2 letters depending on the source of funds. The other 4-5 characters are numbers. Awards have attributes that promote the observation of restrictions imposed by the donor or sponsor.

There are 3 main types of awards:

• Sponsored - consists of grants and contracts and other similar agreements entered into between the University and a federal or non-federal sponsor for the purpose of advancing research, training, and other activities; there is generally a one-to-one relationship between sponsored awards and the projects they are funding.
• Contributed Income - funded either from an expendable gift or an individual endowment source.
• General Fund - funded from general appropriations, special programs, or funds designated for specific purposes.

Sources are financial resources generated through major revenue streams. Each source may have many awards but each award can have only one source; sources are represented by a 5 digit number.

Types of sources include:

General Appropriations (GENAP; 00001 – 00050)
General Appropriations funds represent the financial resources made available to units by the Provost (for centrally funded units) or by the Dean (for self-support schools) to enable the accomplishment of agreed-upon programs.

At the commencement of each budget cycle, the Office of Budget and Planning provides to each unit a planning estimate of the GA funds that will be available to the unit. The estimate does not necessarily correspond to the final amount of funds available, as this determination is made through a process of program review with the Office of the Provost.

However, with the planning estimate in mind, the unit must develop a budget proposal for all funding sources, linking its proposal to an explanation of its mission and programs. The final determination of GA funds to be made available to each unit is at the discretion of the Provost.

Special Programs (SPPRO; 00051 - 00090)
Special Programs or current use funds represent income available to the unit that has an unrestricted use. This income can be from external or internal sources and is generally not factored into budget planning or used within one fiscal year.

Sponsored Agreements (SPAGR; 42000 – 49999)
Sponsored agreements, or grant awards, are monies provided by a donor agency that have specific spending guidelines, a beginning and end date, and a requirement that unused funds be returned.

Expendable Gifts – Operating (EXPOP; 50000 – 59999)
An expendable gift is provided to the University from a donor and is available for spending in its entirety either on a specific donor defined purpose or in an unrestricted manner.

Endowment and Similar Funds (ENDOW; 00100 – 29999)
Endowment funds are gifts where the principle portion will be held by the University forever. Only a portion of the investment income will be spent for the purpose designated by the donor or for unrestricted use if no purpose is designated.

Award/Source Attributes

Each award must have:

• a name that must be unique. Can use up to 30 characters. Names are assigned centrally.
• a purpose code that indicates the purpose for which the source is to be utilized, as specified by the donor or sponsor.
• a principal investigator who is the person responsible for the activity funded by a sponsored Award, typically the same as the principal investigator of a grant or contract.
• a source linked to the award.
• start/end dates within which transactions are valid for this award.
• an allowability schedule that shows restrictions on expenditure types that can be used with this award as specified by the sponsor or donor.
• an award installment: a particular period of a sponsored award, e.g., year 2 of a 3-year grant.
• an indirect cost schedule that determines the overhead rate to be applied.
• an A-21 classification that supports the calculation of indirect costs as defined in OMB Circular A-21.

Each source must have:

• a name that must be unique. Can use up to 30 characters. Names are assigned centrally.
• a purpose code that indicates the purpose for which the source is to be utilized, as specified by the donor or sponsor.
• an expendability flag that is used with endowment sources to indicate whether principal, gains and yield are expendable on the specific endowment source.

Award/Source Purpose Code Mapping

Modification Date: March 14, 2006

Only unique sources will have purpose codes; unique source and award purpose codes have a one-to-one relationship.

Award/Source Purpose Code	Purpose Code Description
04	Capital - Facilities
05	Capital - Alterations
06	Capital - Other
10	Unrestricted University
11	Unrestricted School/Department
12	University Unrestricted Funds Functioning as Endowment
15	Endowment Income Clearing
20	Named Professorships
21	Teaching - Faculty Support
22	Lectureship
30	Building Maintenance
31	Non-Building Maintenance
40	Fellowship
42	Scholarship - With Restrictions
43	Scholarship YAF
44	Scholarship - General
46	Prize
47	Student Activities
48	Student Loans
49	Athletics
50	Departmental Research
51	Publication
52	Conference/Seminar/Travel
53	Specific Programs
54	Clinical/Patient Care - School of Medicine
55	Instruction (all other) - School of Medicine
56	Alumni Accounts
57	Organized Research - Non GC
58	Clinical Lab - School of Medicine
59	Clinical Contractual Agreements - School of Medicine
60	Library Acquisitions
61	Museum Acquisitions
63	Gift Annuities
64	Life Income Funds
65	General Support
66	Multiple Specific Purposes
67	Other Purposes
69	Reserves
70	GC - CMHC Staffing
71	GC - Patient Care
72	GC - Conference/Seminar/Travel
74	GC - Equipment
75	GC - Instruction (all other)
77	GC - Work Study/Other Financial Aid
79	GC - Service/Demonstration
80	GC - Other
81	GC - Sponsored Research (all other)
82	GC - Fellowship
83	GC - Training
89	GC - Career Development
90	GC - Sponsored Research Program Projects
91	GC - Sponsored Research - Center
92	GC - Pre-Clinical Trials
93	GC - Clinical Trials
94	GC - Capital Projects
95	Agency

Award Linkage Form

Click for Award Linkage form.

Last Updated: June 29, 2009 (jp).