Guidelines and Terms for OCIP
Eligibility
On-campus interviews are open to current students of Yale College. Alumni in the class of 2007 who meet an organization's job requirements may also participate. Undergraduate students may participate in the On-Campus Interview Program by following the 2-step process for becoming eligible.
Registration Information
Both steps must be completed to gain access to the on-campus interview opportunities in eRecruiting. Please be sure to complete step 1 before attending a meeting.
- Activate your account in eRecruiting. Refer to the eRecruiting user guide if you need assistance with this step.
- You must attend an "On-Campus Interview Program Registration" meeting in order to be eligible to participate in the On-Campus Interview Program. Visit the UCS Calendar to view upcoming OCIP meeting dates.
Note: If you attended a Registration Meeting for on-campus recruiting last year, you will automatically be eligible to participate in the recruiting process for 2007-2008 without attending another meeting. However, you will need to activate your eRecruiting account and complete your profile once again before you are able to participate.
Updating your On-line Profile
As part of the on-line account activation process, a profile is created. It is important for you to update this profile as often as necessary. For example, you should update your GPA each term, your class standing and any other information that is subject to change (i.e., phone number or date available to work).
Preselect/Closed Schedules
The Preselect process allows employers to review candidates' resumes before coming to campus. Students interested in an employer with prescreened schedules may submit their resume (and any other required materials) through eRecruiting for consideration during the Resume Submission dates listed for each company. Employers will review the resumes and select the students they wish to interview. If you are selected for an interview, a representative of the organization will contact you with details of how to sign-up for a time slot.
Many organizations also compile a list of alternates. If you are chosen as an alternate, you will be notified and allowed to sign-up for an interview closer to the interview date if an interview slot is free.
Open Schedules
Open schedules are interviews available for sign up on a first come, first serve basis to students who meet the specified criteria. Qualified candidates may sign up on eRecruiting beginning approximately 2 weeks before the interview date and submit their resume to the company online.
Application Information-Resume, Cover Letter and Self-reported Grade Sheet Submission
Through eRecruiting, students may submit their resume, cover letter, and self-reported grade sheet electronically. If an employer requests an unofficial transcript, you may create a self-reported grade sheet as your unofficial transcript (see guidelines). You must create this document yourself and upload it to the system. Type your grade sheet in Microsoft Word using the information on your most recent academic record. Upload your document to eRecruiting. The self-reported grade sheet submitted initially needs to be an accurate reflection of the official transcript.
Falsification of any materials will result in disciplinary action up to and including suspension. By submitting your self-reported grade sheet to organizations via the eRecruiting system you are attesting that all grades listed are accurate and true.
Once all the documents are created and saved, follow the instructions in eRecruiting to upload your materials. All documents uploaded to the eRecruiting system are saved as .pdf or .html files; students should be sure to review each document once uploaded to confirm document formatting.
Cancellation Policy
On-campus interviewing is a privilege provided to each student. Each student is expected to respect this privilege by attending each interview appointment they have scheduled. Late cancellations and no shows will not be tolerated. Students who miss interviews risk the termination of their on-campus interviewing privileges.
Late Cancellation is defined as any interview that is cancelled less than 2 business days (Monday - Friday; 8:30 a.m. - 5:00 p.m.) before the scheduled appointment.
Interview No Shows
Interview no shows are defined as scheduled interview appointments that are missed. Students who miss a scheduled interview appointment or cancel their interview appointment less than 2 business days in advance will receive a warning letter from the Director of Employment Programs. A second offense will result in termination of their on-campus interview privileges for the academic year. Students who wish to dispute a termination, must meet with the Director of UCS or the Director of Employment Programs.
Students who sign up for interviews are expected to keep their appointments. If, however, you should find yourself unable to attend an interview, please delete your name from the eRecruiting schedule at least 2 full business days before your interview. If you need to cancel an interview less than two days in advance, please contact both the company and a UCS staff member in the On-Campus Interview Program. If you need to cancel on the day of the interview, you MUST speak directly to a UCS staff member in the On-Campus Interview Program. This will still be considered a Late Cancellation.
Interview Times
Arrive 15 minutes prior to your interview and check in at the OCIP reception desk with your student ID. Recruiters will sometimes have preliminary information for you to review or forms for you to complete. In addition, this allows you time to relax for a few minutes before your interview.
Notification of Interview/Offer
If you have been selected for an interview, most employers will notify you via email. However, some employers may notify you via telephone. Therefore, your voicemail message should be professional and if you live with others, you should make sure that your messages do not get deleted. We encourage employers to notify pre-selected students by email, however they may elect to telephone you. The best way to be aware of interviews for which you have been pre-selected is to use the "Application" link near the upper left corner of the eRecruiting navigation bar. You will see the status of your application under each position for which you have submitted applications. If you receive second round interviews and/or an offer, please communicate directly with the organization.
Most employers will attempt to reach you by telephone to make an offer and will then follow-up with an offer letter.
Making Decisions
Accepting and declining employment offers are matters not to be taken lightly. Job offers and acceptances arouse considerable anxiety for some students. It is important that you do not feel pressured to make a hasty and ill-considered decision. The mechanics of dealing with offers and salary negotiations vary with the individuals and organizations involved. If you feel you need advice in this area, please consult an UCS career counselor.
The purpose of on campus interviews is to provide students the opportunity to consider and to be considered for a variety of positions. We believe that a reasonable amount of time to weigh offers is crucial to students' reaching sound decisions.
Therefore, Undergraduate Career Services has established a policy about acceptances of job offers:
No incentives (e.g. 'exploding offers') may be offered to induce students to accept offers early. Undergraduate Career Services defines an exploding offer as follows: Any offer that does not afford a candidate the appropriate time as stated in our policy below to either accept or decline and/or that has special incentives attached, e.g. diminishing bonuses and location preferences, for the purposes of inducing early acceptances, including language that asks a candidate if they will accept an offer on the same day it is extended. We suggest that all employers extend offers in writing, and strongly encourage all students to accept or decline in writing. We also advise employers to request official transcripts (with University seal) from students before offers are extended.
Students should be given at least until November 26 to decide whether to accept permanent/full-time job offers made during fall recruiting and until February 22 to decide whether to accept summer internship and full-time/permanent job offers made during spring recruiting. No summer job offers made during fall recruiting may have an acceptance deadline earlier than February 22. After February 22, students should be given sufficient time to make rational decisions. If employers make offers to interns at the end of summer, students must be given at least until November 17 to decide whether to accept, so that they may participate in fall on-campus recruiting.
Freshman, Sophomores, Juniors who accept an offer from an OCIP employer, and then renege on their acceptance of the offer receive termination of their on-campus interview privileges. Seniors who accept an offer from an OCIP employer, and then renege on their acceptance will no longer be eligible to use OCIP or UCS services.
Second Round Interviews
Employers may not schedule second round interviews outside of New Haven on the following dates: October 9, 10, 11, 12 , 15, 16, 17, 18 and 19.
For spring recruiting employers may not schedule second round interviews outside of New Haven on the following dates: January 22, 23, 24, 25, 28, 29, 30, 31 and February 1st.
If an organization wishes to conduct second rounds during these dates in New Haven you may do so only after 4:00 pm at a local facility. Please feel free to choose Saturdays for call backs outside of New Haven.
Students should not be asked to cancel a first round interview at the last minute in order to make a second round interview. We ask that you please be flexible when scheduling times with students.
This policy allows students the opportunity to participate in first round and to attend classes that
are critical to their education. This schedule is considerate and allows students the necessary time to make informed decisions.
NOTE: Violations of the above policies may result in deferred interview dates or denied access to the recruiting program for one year or more.
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