Three Post Cards
Today Campus Mail received three post cards that were being returned to three different senders at Yale. Each person was requesting information and had to write in their address on the card. The addresses used the following formats (addresses changed to protect identity).
1.) Yale University, Eng. Depart.,
10 Hillhouse, New Haven, CT 06520
2.) Finance, Yale Univ. PC, 261 Park St., New Haven, CT 06511
3.) Yale University, 37 SPL, New Haven, CT 06511
Yale Mail Service has been making every effort to promote correct addressing using the post office box number and full zip code. However, each day we receive large hampers full of mail with insufficient addresses, such as the one shown above. Sorting of this mail requires many man hours each day, often including long hours of overtime. This overtime is expensive and totally preventable if proper addressing is promoted in each department. If an address is given out incorrectly just one time, that company (and often many subsidiaries that share the same mailing list) will send items to the incorrect address multiple times during the years. It can be extremely difficult to correct the address after it is shared with other companies. Each time the item is received for that address it must be hand sorted by the US Postal Service (instead of being sorted by their sorting equipment) and hand sorted again by Yale Mail Service. Often we must then individually look up the name to determine where it should actually go. We would appreciate anything you can do to encourage proper addressing in your department. Your Post Office Box should be used, not the street address. Your department should be told their correct address is:
Please call the Campus Mail office (4-9310) if you have questions regarding proper addressing.
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