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LOOKING UP ADDRESSES PUTS UNDO BURDEN ON DEPARTMENTS
The address is for your building or department, but the person is somewhere else on campus. Perhaps they moved years ago. What do you do with their mail? Does your staff continue to look up their current address and write the campus address on each envelope every day? This is not usually a problem with only one piece of mail, but what happens when you receive 15 or 20 pieces every day? And the address you put on the envelope - is it complete?
Campus Mail receives dozens of forwarded envelopes daily. Usually the piece being forwarded is advertising. Frequently, the forwarding address is an abbreviation for a building. Often the abbreviation is unknown. The department name is essential for accurate mail delivery, but this is usually omitted. Your office personnel have enough to do without spending time looking up forwarding addresses for advertising.
Is there a better way? If you forward mail rather than attempting to correct the address, your staff will have to forward the mail forever. Since 99% of the mail being forwarded is advertising, we recommend using the Junk Mail Program rather than attempting to forward the mail. If Mail is still coming to you two months after a person leaves your department/building, it should be considered Junk Mail. Putting this mail in the Junk Mail Program will free your office personnel for more important tasks.
Need information on the Junk Mail Program? Visit our web site at: www.yale.edu/campusmail
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