Addressing Campus Mail
To receive your campus mail as quickly as possible please use official Yale University Interoffice Mail envelope and address each as follows:
Campus Address (Building Name or acronym. Example: Helen Hadley Hall or HHH)
Unfortunately, if envelopes are improperly addressed they will be returned to sender.
Addressing U.S. Mail
No U.S.P.S. mail is delivered directly to campus buildings. All first class mail must be sent to the departments P.O. Box to insure quick and efficient delivery. Please DO NOT use street addresses or P.O. Boxes along with street address as this will cause a delay in delivery. All Yale first class mail should be addressed as follows:
PO Box _ _ _ _ _ _
New Haven, CT 06520- _ _ _ _
Incorrectly Addressed Mail – Alerting the Department and Avoiding Delays
Often first class mail is improperly addressed. To correct this and avoid delays, Campus Mail attaches a green sticker to the mail. It reads:
AVOID DELAYED or LOST MAIL
Do not use a street address!
Your correct address is:
PO Box _ _ _ _ _ _
New Haven, CT 06520-_ _ _ _
When you find this green sticker on your mail, take a moment to contact the sender asking him to update your address information.
Incoming Mail and Packages – Proper addressing
Use your P.O. Box for all first class mail, both letters and packages. Only use your street address when an item is being sent to you by private carrier such as United Parcel Service or Federal Express. If you have any questions, please call Yale Campus Mails at 203 436-4593 or email firstname.lastname@example.org
Building Address Search (What to do with misaddressed campus mail)
If you receive mail for someone not in our department or building, please re-address it using the Yale online directory and put back in campus mail. And thanks for helping us get mail to its proper place.
When professors or faculty members leave the University, it is the department's responsibility to forward their mail. If the departing person fills out a Change of Address card with the U.S. Postal Service, it will be returned to Yale with a sticker stating the department must forward mail. The U.S. Postal Service will not forward mail for an individual Yale person.
We recommend the following procedure:
- When a person leaves your department, print up a sheet of labels reading "FORWARD TO:" and giving the new address. Place a sticker over the old address, leaving only the person's name showing. Cross off all bar codes and associated numbers, front and back, with a thick black marker. Put this in your outgoing US mail.
- Advise the departing person that mail will be forwarded for only a set amount of time, such as three months. This puts the responsibility on the person to promptly notify correspondents of their new address.
- USE THE JUNK MAIL PROGRAM for any mail you continue to receive . This relieves your department of the responsibility of forwarding mail for an indefinite number of years.
The Post Office will forward UNOPENED first class mail to anywhere in the world without requiring additional postage. However, if you want to forward magazine subscriptions, they would require regular first-class postage be applied before forwarding. If you have a letter that has first class postage already on it, it will be forwarded without additional postage.
Taking these three steps will reduce the amount of unwanted mail coming to your department.