Postage, Printing & Money Saving Tips
The US Postal Service will continue to raise postage rates. To help you handle these increases, we offer these postage saving tips:
- Screen your mailing for unnecessary names, duplicates and incomplete addresses.
- Barcode your mail for postage savings.
- Double side your inserts to keep weight down.
- Use "Certified" instead of "Registered" mail whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.
- Do not over-insure. The post office and shippers will pay only the actual value of an item, not the declared value.
- Use the most cost effective shpping method - USPS Priority Mail instead of Express, First Class instead of priority Mail or Media Mail instead of First Class.
- For mailings with more than 5 pages, fold pages in half and place in a 6"x9" envelope and save an average of 41 cents. (Do not use an envelope with a clasp - there is an extra USPS service fee).
- If you currently use Business Reply (return postage included) envelopes, consider using Courtesy Reply (return postage not inluded) envelopes instead.
- If Express is needed, use the lowest level of service available to accomplish your delivery objective (Two-day instead of overnight, afternoon instead of morning, etc.).
- Only request a signature on Express when absolutely needed. There are now charges for signatures at residential and some business addresses.
- Use post cards for short messages or announcements. This costs 1/3 less than using an envelope.
- Fax critical infomation if possible when short on time rather than sending via Express.
- If you purchase 9 x 12 or 10 x 13 envelopes, order plain white or manila, not the ones with the green "First-class" logo.
- To avoid potential damage to the envelopes & contents, use ony 'peel-n-seal' or self-stick large envelopes, not the clasp type. There is a handling charge assessed by the US Postal Serivce on clasp-style envelopes when used for mailing purposes.
- Use regular business envelopes for off-campus mailings only. Intra-campus envelopes* should be used only for campus mail.
- Request Library and Media rate whenever posisible. Savings can be as much as 50% off the cost of First class mail but it is slower.
- Use Non-profit/Bulk Rate whenever possible, saving can be as much as 20 cents per mail piece.
- Use Priority Mail only for items out-of-state. Priority takes two to three days delivery time. Anything in-state sent out 1st class is delivered in that time.
Use Business Reply envelopes provided by vendors, instead of department envelopes.
*Use only Official Yale University Inter-Departmental Mail envelopes. Purchase envelopes by faxing (6-4594) a Stock Request form to the TR&S Central Stockroom. They are less expensive than using an outside vendor and request correct addressing information needed for accurate delivery.
- ENVELOPE, CAMPUS MAIL manila 10x13 w/tie 100/bx
- Stock #38445
- Approx. $10.00/bx
Copying and Printing Tips
- Copy Center copies / prints cost about 1/2 of what it costs for the same black and white or color work on small office machines. Consider using them when making more than 25 copies or prints.
- Use color only when necessary.
- Request two-sided copying & printing whenever possible.
- Produce only the quantity of documents needed.