General Information

Human Relations Code of Conduct
Yale University School of Medicine is committed to the promotion of personal and professional development of all individuals in its community, and encourages dialogue that will foster the growth, well-being, and dignity of all its members. In pursuit of these goals, the school is dedicated to maintaining an environment which places the highest priority on collegial relationships, mutual respect, and sensitivity among its students, faculty, and staff. An educational and caring community functions best when there is civility and respect for the dignity and worth of each individual. These principles of respect and compassion are equally applicable to the patients who are served.

It must be ensured that the school is free from discrimination and acts of intolerance including but not limited to those based on race, gender, sexual orientation, religion, national origin, age, illness, physical handicap, or socioeconomic background. This commitment remains consonant with the obligation to protect open and wide-ranging public discourse. The principle of freedom of expression that might otherwise protect even the most offensive public speech does not protect, nor does it even encompass, a right to threaten the dignity and privacy of an individual. Such personally directed behavior will not be tolerated; it is antithetical to academic values, debilitates its victims, compromises the offenders, and undermines the university’s fundamental commitment to individual freedom and respect for all its members. Furthermore, acts of intolerance may destroy the very atmosphere wherein freedom of expression is otherwise tolerated and cherished.

Grievance Procedures
There are at least six possible grievance procedures by which students enrolled in the School of Medicine may lodge a complaint against a member of the faculty or administration of the School of Medicine.

1. Sexual Harassment: The Dean’s Board on Sexual Harassment exists to ensure that every student is able to pursue his or her education at Yale free of sexual harassment. The responsibility of the board is to address complaints of sexual harassment that students in the School of Medicine may bring that involve students, faculty, staff, and postdoctoral fellows. Board members are very willing to discuss with students any problem of sexual harassment or harassment on the basis of sexual orientation. The board will stress confidentiality, describe informal and formal methods of dealing with complaints, and note alternative channels of redress. A detailed description of the policy is available from the ombudsperson. In addition, a student may confidentially bring questions or concerns or seek informal advice from the ombudsperson at the School of Medicine.

2. General Student Grievance Procedure: This procedure governs any case in which a student has a complaint, including but not limited to a complaint of discrimination on the basis of race, sex, color, religion, national or ethnic origin, or handicap, against a member of the faculty or administration of the School of Medicine. The student should submit a letter to the associate dean for student affairs describing the complaint and the facts upon which it is based, specifying the issue in question and indicating what redress or resolution of the grievance is sought. The associate dean may appoint an investigator who will try to resolve the complaint informally or will supply relevant information to the Student’s Progress Committee or an ad hoc progress committee.

3. Provost’s Procedure for Student’s Complaints: This procedure governs any case in which a student has a complaint, including but not limited to a complaint of sexual harassment or a complaint of discrimination on the basis of race, sex, color, religion, national or ethnic origin, or handicap, against a faculty member who is not a member of the faculty of the complainant’s school, or against an employee who is not an administrator of the student’s school or who is not subject to discipline by the student’s dean. This procedure is to be used for all complaints of discrimination on the basis of handicap where structural modification of university facilities is the remedy sought.

4. Progress Committees: Each class at the School of Medicine is assigned a Progress Committee made up of five members of the School faculty and chaired by the associate dean for student affairs. The Progress Committees meet regularly throughout the year to review the progress of each student in the class through review of course evaluations, National Board scores, and academic performance as assessed by the faculty, and to decide whether or not each student should progress into the next year. The Progress Committee reviews the academic record and assesses the moral and ethical character, emotional stability, and professional conduct of each student to determine whether or not a student should repeat a year, take a year’s leave of absence for special study, or be dismissed. They also determine the awarding of certain academic prizes and cum laude. Students who disagree with decisions of the Progress Committee may request a meeting with the committee and may be accompanied by legal counsel. A grievance that cannot be resolved through the usual processes may be brought to the dean of the School of Medicine.

5. Peer Advocates: For students who feel they may have been the object of mistreatment, abuse, or harassment, there is a peer advocate program made up of two students from the second-, third-, and fourth-year classes; one student from the M.D./Ph.D. Program; and one student from the Physician Associate Program. These students have been nominated by their peers and have received extensive training from mental health professionals at the Yale Health Plan. Students may receive confidential advice and counseling from peer advocates. In addition, peer advocates may access the support of the Peer Counseling Council, which includes the associate dean for student affairs, the associate dean for administration, faculty who are not involved in student evaluation, and all of the peer advocates.

6. Office of the Ombudsperson: see Special Support Services.

Residence and Dining Facilities

Edward S. Harkness Dormitory and Apartments
Harkness Hall, located only steps away from the School of Medicine and Yale-New Haven Hospital, houses students from the School of Medicine, the School of Nursing, and the Epidemiology and Public Health and Physician Associate programs. Residents of Harkness Dormitory live in a secure building with recently renovated single rooms, and they have access to many amenities including computer network access in all units. Yale administrative offices occupy the first through third floors of the building.

The great advantages of living in Harkness Hall are its close proximity to classes, and the opportunity it provides in bringing together students from the various medical related fields in a relaxed social setting.

Accommodations include single rooms with sinks, a limited number of two-room suites, a popular dining hall, television lounges, kitchenettes, and other recreation rooms. All dormitory rooms are furnished, and all rooms must be single occupancy. Dormitory room rental rates are $4,150 to $5,450 during the 2002–2003 academic year (August 2002 to May 2003). One-bedroom apartments with living room, kitchenette, and bathroom are available for singles or couples. The 2002–2003 apartment rate is $695 per month for streetside apartments, and $715 per month for courtyard apartments. All rents include Ethernet hook-up and all utilities except telephone and apartment cable television. Apartments are furnished with basic furniture, although many students supplement the existing furniture with their own. There is no cable television access in the dormitory building.

The first floor houses a dining and lounge area, known as Marigolds, which is open to the Yale community and provides both intimate and large gathering spaces for socializing, reading, watching television, and other activities. A Steinway baby-grand piano is also available for residents. The basement contains student storage with a bike storage area, an exercise/weight room, a billiard room, and a laundry room. The Class of 1958 Fitness Center, which opened during the 1999–2000 school year, contains a wide assortment of cardiovascular and weight training equipment. All medical, public health, physician associate, and nursing students are welcome to use this Center, where access is provided by Student ID card scanners. There is no fee for this benefit, but all users are required to register for membership.

For information about Edward S. Harkness Memorial Hall, contact the Harkness dormitory office at 203.737.1960; or the Web site, http://info.med.yale.edu/harkness/. For information about other Yale graduate residences, consult the Department of Graduate Housing’s Web site at http://www.yale.edu/hronline/gho/.

Dining Services
Marigolds, at the School of Medicine, is the popular student dining area and gathering place located in Edward S. Harkness Hall. Marigolds is open from 7.30 a.m. until 7.30 p.m., Monday through Friday, and it offers continental breakfast, lunch, and dinner. Dining hours are shortened during summer and vacation periods. Faculty members, students, and staff are welcome to dine at the dining hall on an à la carte basis.
Those living in Harkness dormitory are required to participate in a meal plan. Rates vary, depending upon the program and year of study. The rates for the 2002–2003 academic year are $2,258.85 for first-year medical students; $2,185.00 for physician associate students; $2,052.45 for first-year public health students; and $1,928.05 or $2,087.95 for nursing students, depending on their program. The meal plan is a debit-balance system allowing students to spend their board points anytime that the dining room is open. Pricing is à la carte, although for budgeting purposes students must understand that the board amount provides adequate funds for approximately ten meals per week (this varies depending upon individual eating habits). Apartment residents have no required meal plan, other than the off-campus dining plan requirement which is explained below.

All first- and second-year medical students living off-campus will be assessed a mandatory off-campus board fee of $220 per semester ($440 for the school year). This dining charge was initiated to encourage all medical students to socialize in the Harkness Student Center, regardless of whether they live in the dormitory.

Health Services for Students
Yale University Health Services (YUHS) is located on campus at 17 Hillhouse Avenue. YUHS offers a wide variety of health care services for students and other members of the Yale community. Services include student medicine, internal medicine, gynecology, mental hygiene, pediatrics, pharmacy, laboratory, radiology, a twenty-three-bed inpatient care facility (ICF), a round-the-clock urgent care clinic, and such specialty services as allergy, dermatology, orthopedics, and a travel clinic. YUHS also includes the Yale Health Plan (YHP), a health coverage option that coordinates and provides payment for the services outlined above, as well as for emergency treatment, off-site specialty services, inpatient hospital care, and other ancillary services. YUHS’s services are detailed in the YHP Student Handbook, available through the YHP Member Services Department, 203.432.0246.

Eligibility for Services
All full-time Yale degree-candidate students who are paying at least half tuition are enrolled automatically for YHP Basic Coverage. YHP Basic Coverage is offered at no charge and includes preventive health and medical services in the departments of Student Medicine, Internal Medicine, Gynecology, Health Education, and Mental Hygiene. In addition, treatment for urgent medical problems can be obtained twenty-four hours a day through Urgent Care.

Students on leave of absence or on extended study and paying less than half tuition are not eligible for YHP Basic Coverage but may enroll in YHP Student Affiliate Coverage. Students enrolled in the Division of Special Registration as nondegree special students or visiting scholars are not eligible for YHP Basic Coverage but may enroll in the YHP Billed Associates Plan and pay a monthly premium fee. Associates must enroll for a minimum of one term within the first thirty days of affiliation with the University.
Students not eligible for YHP Basic Coverage may also use the services on a fee-for-service basis. Students who wish to be seen fee-for-service must enroll with the YHP Member Services Department. Enrollment applications for the YHP Student Affiliate Coverage, Billed Associates Plan, or Fee-for-Service Program are available from the YHP Member Services Department.

All students are welcome to use specialty and ancillary services at YUHS. Upon referral, YHP will cover the cost of these services if the student is a member of YHP Hospitalization/Specialty Care Coverage (see below). If the student has an alternate insurance plan, YHP will assist in submitting the claims for specialty and ancillary services to the other plan and will bill through the Office of Student Financial Services for noncovered charges and services.

Health Coverage Enrollment
The University also requires all students eligible for YHP Basic Coverage to have adequate hospital insurance coverage. Students may choose YHP Hospitalization/Specialty Coverage. Students enrolled at the School of Medicine may waive this coverage only with written permission of the associate dean for student affairs and only if equivalent coverage is provided through the policy of a parent or spouse.

YHP Hospitalization/Specialty Coverage
Students are automatically enrolled and charged a fee each term on their Student Financial Services bill for YHP Hospitalization/Specialty Coverage. Students with no break in coverage who are enrolled during both the fall and spring terms are billed each term and are covered from September 1 through August 31. For students entering Yale for the first time, readmitted students, and students returning from a leave of absence who have not been covered during their leave, YHP Hospitalization/Specialty Coverage begins on the day the dormitories officially open. A student who is enrolled for the fall term only is covered for services through January 31; a student enrolled for the spring term only is covered for services through August 31.

For a detailed explanation of this plan, see the YHP Student Handbook.

Waiving the YHP Hospitalization/Specialty Coverage: Students enrolled at the School of Medicine are not permitted to waive YHP Hospitalization/Specialty Coverage unless they have the written permission of the associate dean for student affairs and have proof of equivalent coverage including mental health and mental health hospitalization.

Revoking the Waiver: Students who have permission to waive YHP Hospitalization/Specialty Coverage but later wish to be covered must complete and send a form voiding their waiver to the YHP Member Services Department by September 15 for the full year or fall term, or by January 31 for the spring term only. Students who wish to revoke their waiver during the term may do so, provided they show proof of loss of the alternate insurance plan and enroll within thirty days of the loss of this coverage. YHP premiums will not be prorated.

YHP Student Two-Person and Family Plans
A student may enroll his or her lawfully married spouse or same-sex domestic partner and/or legally dependent child(ren) under the age of nineteen in one of two student dependent plans: the Two-Person Plan or the Student Family Plan. These plans include coverage for YHP Basic Coverage and for coverage under YHP Hospitalization/Specialty Coverage. YHP Prescription Plus Coverage may be added at an additional cost. Coverage is not automatic and enrollment is by application. Applications are available from the YHP Member Services Department or can be downloaded from the YUHS Web site (http://www.yale.edu/uhs/) and must be renewed annually. Applications must be received by September 15 for full-year or fall-term coverage, or by January 31 for spring-term coverage only.

YHP student affiliate coverage
Students on leave of absence or extended study or students paying less than half tuition must enroll in YHP Student Affiliate Coverage, which includes coverage for YHP Basic and for the benefits offered under YHP Hospitalization/Specialty Coverage. Prescription Plus Coverage may also be added for an additional cost. Applications are available from the YHP Member Services Department or can be downloaded from the YUHS Web site (http://www.yale.edu/uhs/) and must be received by September 15 for full-year or fall-term coverage, or by January 31 for spring-term coverage only.

YHP prescription plus coverage
This plan has been designed for Yale students who purchase YHP Hospitalization/Specialty Coverage and student dependents who are enrolled in either the Two-Person Plan, the Student Family Plan, or Student Affiliate Coverage. YHP Prescription Plus Coverage provides protection for some types of medical expenses not covered under YHP Hospitalization/Specialty Coverage. Students are billed for this plan and may waive this coverage, but students at the School of Medicine are strongly advised to purchase it. The waiver form must be filed annually and must be received by September 15 for the full year or fall term or by January 31 for the spring term only. For a detailed explanation, please refer to the YHP Student Handbook.

Eligibility Changes
Withdrawal: A student who withdraws from the University during the first ten days of the term will be refunded the premium fee paid for YHP Hospitalization/Specialty Coverage and/or YHP Prescription Plus Coverage. The student will not be eligible for any YHP benefits, and the student’s YHP membership will be terminated retroactive to the beginning of the term. The medical record will be reviewed, and any services rendered and/or claims paid will be billed to the student on a fee-for-service basis. At all other times, a student who withdraws from the University will be covered by YHP for thirty days following the date of withdrawal or to the last day of the term, whichever comes first. Premiums will not be prorated. Students who withdraw are not eligible to enroll in YHP Student Affiliate Coverage.

Leaves of Absence: Students who are granted leaves of absence are eligible to purchase YHP Student Affiliate Coverage during the term(s) of the leave. If the leave occurs during the term, YHP Hospitalization/Specialty Coverage will end on the date the leave is granted and students may enroll in YHP Student Affiliate Coverage. Students must enroll in Affiliate Coverage prior to the beginning of the term during which the leave is taken or within thirty days of the start of the leave. Coverage is not automatic and enrollment forms are available at the YHP Member Services Department or can be downloaded from the YUHS Web site (http://www.yale.edu/uhs/).

Extended Study or Reduced Tuition: Students who are granted extended study status or pay less than half tuition are not eligible for YHP Hospitalization/Specialty Coverage and YHP Prescription Plus Coverage. They must purchase YHP Student Affiliate Coverage during the term(s) of extended study. This plan includes coverage for YHP Basic and for the benefits offered under YHP Hospitalization/Specialty Coverage. Coverage is not automatic and enrollment forms are available at the YHP Member Services Department or can be downloaded from the YUHS Web site (http://www.yale.edu/uhs/). Students must complete an enrollment application for the plan prior to the start of the term and show proof of enrollment to the School of Medicine registrar.

For a full description of the services and benefits provided by YHP, please refer to the YHP Student Handbook, available from the YHP Member Services Department, 203.432.0246, 17 Hillhouse Avenue, PO Box 208237, New Haven CT 06520-8237.

Required Immunizations
Measles (Rubeola) and German Measles: All students who were born after December 31, 1956, are required to provide proof of immunization against measles (rubeola) and German measles (rubella). Connecticut state law requires two doses of measles vaccine. The first dose must have been given after January 1, 1969, and after the student’s first birthday. The second dose must have been given after January 1, 1980. These doses must be at least 30 days apart. Connecticut state law requires proof of one dose of rubella vaccine administered after January 1, 1969, and after the student’s first birthday. The law applies to all students unless they present (a) a certificate from a physician stating that such immunization is contraindicated, (b) a statement that such immunization would be contrary to the student’s religious beliefs, or (c) documentation of a positive blood titer for measles and rubella.

Meningococcus (Meningitis): All students living in on-campus housing must be vaccinated against Meningococcal disease. The law goes into effect in September 2002, meaning that all returning students who plan to live in University housing must be immunized or show proof of immunization within the last five years. Students who are not compliant with this law will not be permitted to register for classes or move into the dormitories for the fall term, 2002. Please note that the State of Connecticut does not require this vaccine for students who intend to reside off campus.

In addition to University requirements, all School of Medicine students must also meet immunization requirements of the various hospitals in which they will work. Yale-New Haven Hospital requires that, before beginning any clinical work, all students with negative serology be successfully vaccinated against hepatitis B and must ascertain that students are immune to polio, mumps, rubeola, rubella, and meningitis. Those refusing the hepatitis B vaccine must do so in writing at the time of matriculation. Furthermore, students should know their antibody status to varicella and any other communicable disease determined by the hospital. Students must show evidence that they have received a tetanus toxoid or tetanus-diphtheria booster within the past ten years. They must also show evidence of a PPD within the past year, or a chest X-ray for individuals known to be PPD positive.

Students who have not met these requirements prior to arrival at Yale University must receive the immunizations from YHP and will be charged accordingly.

Any students who will be traveling abroad should make an appointment in the Travel Clinic at YUHS at least six to eight weeks prior to departure. In addition, those who are working in areas where they might encounter blood or fluid exposure must contact the Student Medicine Department (432.0312) at YHP. Such students will be given a seven-day supply of antiretroviral medication at no charge. They will also receive instructions about how to handle possible exposure.

Disability Insurance
Yale University School of Medicine provides a long-term disability program for each active medical student beyond the second year of study. (A student may not be on a leave of absence.) Coverage applies regardless of any prior medical condition. During medical school, premiums are paid in full by the School. The policy provides options for expanding coverage after leaving the School of Medicine, but premiums then become the responsibility of the insured.

Medical Center Security
Yale University has its own police force, and at least one officer patrols the Medical Center twenty-four hours a day. At strategic times, two officers patrol a wider area. The officers are in police uniform, are armed, and have full police powers similar to New Haven police officers. The Yale University Security Programs Department is located at 100 Church Street South. The Central Alarm Station at that location monitors all alarms and cameras in the School of Medicine area. Security personnel have radio and telephone communications with all area police and fire departments. Security officers in the Yale department provide a variety of services including checking IDs; parking enforcement; building patrol; monitoring closed circuit television (CCTV) and alarm systems; providing escorts; providing “lock-out” service for individuals locked out of their room, lab, or office; and offering general assistance to Medical Center personnel and the general public.

The Security Department operates an escort vehicle seven days a week. The hours of operation are 5 p.m. to 1 a.m. The escort vehicle departs from SHM and stops at Y-NHH, the University/Crown Apartment complex, LEPH, and Lot 47. After 1 a.m., the escort vehicle is available by calling 785.5555. In addition, the Security Department provides a walking escort twenty-four hours a day, seven days a week for the School of Medicine area and central campus.

There are approximately eighty security officers employed by the University Security Department. Their role is to provide high visibility, and to observe and report potential problems to the security dispatcher and Yale University Police. Each one of the security officers completes a security training program that consists of subjects such as legal issues, fire protection, report writing, patrol techniques, communications, human relations, and several other topics. Prior to being assigned to a particular post, each security officer is given familiarization training for the Medical Center.

University security officers carry two-way radios for communication. Security personnel respond to a variety of situations on campus and notify the proper police agency when necessary. The officers currently wear a white uniform shirt with a Yale security patch on each shoulder, dark blue trousers, and a black tie. Each security officer wears a numbered shield over his or her left breast pocket. The University Security Department can be reached twenty-four hours a day at 785.5555.

Yale-New Haven Hospital also has a Hospital Police force. They check IDs at hospital entry points, patrol the interior and exterior of hospital property, and provide contractual security services at the Air Rights Garage and the Yale School of Nursing. All officers are certified constables, are armed, carry New Haven Police Department badges, and have arrest powers on hospital grounds.

There are emergency telephones in the Medical Center. Yale emergency telephones are designated by a blue light above the telephone and are for use by anyone to get quick police assistance. All outside doors are locked or attended at all times.

The Yale Journal of Biology and Medicine
The Yale Journal of Biology and Medicine publishes original contributions in all fields of medicine, the fields of biology that are related to medicine, and the history and teaching of these subjects. Six issues a year are published under the editorial direction of a board of faculty members and students. The Yale Journal of Biology and Medicine is the oldest scientific journal in the country that has medical and graduate students on its editorial board. Student editors are chosen each year on a competitive basis from the students of the School of Medicine and the graduate departments of the biological sciences. It affords students the opportunity to review and edit scientific articles for publication. Manuscripts on a wide variety of topics in basic and clinical sciences are received from authors around the world.

Special Support Services

Office for Women in Medicine
The Office for Women in Medicine (OWM) serves as a focal point for a variety of concerns, both general and specific, within the School and the University. The OWM provides women students, house staff, and faculty access to advisers and mentors and facilitates access by students to professional women in an informal setting. Throughout the year, the office sponsors workshops and seminars on professional development and career opportunities for women in medicine and the sciences that address the broader concerns of women and men in the medical community. These programs are designed to provide an area for interchange, to increase the visibility of women in medicine, to introduce women at Yale School of Medicine to a spectrum of role models, to provide access to notable speakers, and to serve as a forum for relevant issues. The very existence of OWM demonstrates Yale’s strong commitment to women and to the creation of a milieu where women at all levels (from beginning students to senior staff and faculty) can develop to full potential.

Office of the Ombudsperson
The ombudsperson is a neutral complaint-handler who attempts to ensure that people are treated fairly and equitably. Any troublesome matter in the Yale School of Medicine community may be discussed with the ombudsperson. The ombudsperson has wide powers of inquiry and will refer matters to the proper person or office and, where appropriate, will assist in negotiations or in other aspects of problem solving. The Ombudsperson’s Office supplements, but does not replace, the existing resources for conflict resolution and fair practice available at the Yale School of Medicine. The ombudsperson follows no prescribed sequence of steps and does not participate in any formal grievance process; the function is to listen, advise, suggest options, make recommendations, and investigate informally with the goal of conflict resolution; to consider all sides of an issue; to remain neutral and impartial; and to protect confidentiality. The office is independent of existing administrative structures.

Office of Multicultural Affairs
The Office of Multicultural Affairs (OMCA) organizes and administers programs and initiatives designed to serve and assist minorities in their professional, social, and academic goals. The office is actively involved in the recruitment and retention of underrepresented minority students, house staff, fellows, and faculty into the fields of science and medicine. Through a number of educational programs, OMCA continually works to increase the medical school community’s sensitivity to minority concerns and issues in medical education and practice. In addition, OMCA proactively addresses the concerns and grievances of minorities at the School of Medicine. The office provides outreach support to assist the city of New Haven and its schools in meeting educational and health-care goals for all minorities. OMCA administers yearly summer academic enrichment and research programs for minority high school and college students. Finally, OMCA works in conjunction with such medical student groups as the Student National Medical Association (SNMA), Boricua/Latino Health Organization (BLHO), Asian Americans in Yale Medicine (AAIYM), Native Americans@Yale Med, and Lambda Health Alliance. The office is headed by the assistant dean, Forrester A. Lee, M.D.

Computing at the School of Medicine
The Medical Library has a Computer Resource Laboratory (http://its.med.yale.edu/ about_itsmed/academic_computing/crl/welcome.html/) on Lower Level I for general use, and a cluster of specially equipped computers in the reference area on the first floor for medical education and scholarly information services. Both facilities contain Windows and Macintosh computers and printers. The CRL also has two flatbed scanners, a film scanner, and a range of software including word processing, desktop publishing, statistical software (SAS), database management software, programming languages, and medical education software. The CRL is open for use twenty-four hours a day (with a Yale ID after library hours); the reference area computers are available during library hours.

Lauder Hall has six teaching laboratories that are equipped with a networked Power Macintosh and videodisc player in each room. The computers have medical education software programs installed that work in conjunction with the videodisc player. Students using these computers also have access to the campus network where a large selection of additional medical education software is available as well as complete access to the Internet.

Yale has negotiated agreements with computer vendors enabling students to buy computers (IBM, Dell, or Apple), supplies, and software at discounted prices. The University provides online ordering through its e-portal, http://www.yale.edu/eportal/. If you are interested in buying a personal computer or simply want advice and information on personal computers or software packages and how to order them, you can consult the staff of the Walk-In Help Desk at its new location in IE90 in the Sterling Hall of Medicine. Hours are Monday through Friday from 10 a.m. until 4 p.m.

The School of Medicine has developed a World Wide Web server that provides a wide variety of local information of special interest to students (including the Faculty Research Interests Database, the Medical Center’s Weekly Schedule of Events, the Yale telephone directory, a listing of grant and research opportunities, dining hall menus, and weather reports) and links to Internet resources including libraries, bibliographic and full-text databases, images, newsletters, and software.

For more information on student computing resources, see http://its.med.yale.edu/about_itsmed/academic_computing/meded/students.html/.

ID Policy
A picture ID is issued when a student registers for the first year. Each fall, spring, and summer, a student is asked to reregister in the Office of Student Affairs where he or she receives updated stickers for the ID card. Should the ID be lost, a replacement fee is required and another picture may be taken at the Office of Security and Parking, in SHM IE41 , and another ID processed. This ID should be worn visibly at all times while in the Medical Center.

Card Key Access Policy
Each student receives a picture ID card which opens all perimeter doors to the School of Medicine, as well as some interior connector doors, when he or she registers for the first year. Students in their third year and beyond completing clinical rotations are given ID card access to the Yale-New Haven Hospital card readers. If a card is lost, there is a $5 replacement fee. Application for replacement may be made through the Office of Student Affairs.

Parking
Bicycle parking is available in secured bicycle cages and keys are available from Yale-New Haven Hospital security. Limited automobile permit parking is available to all Yale faculty, staff, and students in two garages. Off-peak parking (nights and weekends) is also available in designated lots to Yale personnel by application to the Office of Security and Parking.

Shuttle Bus Service
For personnel with a Yale ID, free shuttle bus service is provided on weekdays around the University on a fixed route, to the railroad station, and to various parking lots. In addition, a free shuttle service runs between the Veterans Affairs Connecticut Health Care System, West Haven, and the School of Medicine on weekdays. There is also a free minibus/night shuttle within designated areas of New Haven seven nights a week from 6 p.m. until 7 a.m.

General University Opportunities
A calendar of events in the University is issued each week during the academic year in the Yale Bulletin & Calendar. The hours when special as well as permanent collections of the University may be seen are also recorded in this publication. The Bulletin & Calendar is available online at http://www.yale.edu/opa/current/ybcurrent.html/.

The Yale Peabody Museum of Natural History contains collections in anthropology, mineralogy, oceanography, paleontology, and some aspects of geology.

The Yale University Art Gallery contains representative collections of ancient, medieval, and Renaissance art, Near and Far Eastern art, archaeological material from the University’s excavations, Pre-Columbian and African art, works of European and American masters from virtually every period, and a rich collection of modern art.

The Yale Center for British Art houses an extraordinary collection of British paintings, sculpture, drawings, and books given to the University by the late Paul Mellon, Yale Class of 1929.

There are more than eighty endowed lecture series held at Yale each year on subjects ranging from anatomy to theology, and including virtually all disciplines.

More than four hundred musical events take place at the University during the academic year. These include concerts presented by students and faculty of the School of Music, the Department of Music, the Yale Concert and Jazz bands, the Yale Glee Club, the Yale Symphony Orchestra, and other undergraduate singing and instrumental groups. In addition to graduate recitals and ensemble performances, the School of Music features the Philharmonia Orchestra of Yale, the Chamber Music Society at Yale, the Duke Ellington Series, Great Organ Music at Yale, New Music New Haven, Yale Opera performances and public master classes, and the Faculty Artist Series. Among New Haven’s numerous performing organizations are Orchestra New England, the New Haven Chorale, and the New Haven Symphony Orchestra.

For theatergoers, Yale and New Haven offer a wide range of dramatic productions at the University Theatre, Yale Repertory Theatre, Yale Cabaret, Long Wharf Theatre, Palace Theater, and Shubert Performing Arts Center.

The religious resources of Yale University serve all students, faculty, and staff. These resources are the University Chaplaincy (located on the lower level of Bingham Hall on Old Campus); the Church of Christ in Yale University, an open and affirming member congregation of the United Church of Christ; and Yale Religious Ministry, the on-campus association of clergy and nonordained representatives of various religious faiths. The ministry includes the Chapel of St. Thomas More, the parish church for all Roman Catholic students at the University; the Joseph Slifka Center for Jewish Life at Yale, a religious and cultural center for students of the Jewish faith; several Protestant denominational ministries and nondenominational groups; and religious groups such as the Baha’i Association, the New Haven Zen Center, and the Muslim Student Association. Additional information is available at http://www.yale.edu/chaplain/.

Established in 1949, the International Center of New Haven is a nonprofit community-based organization. The Center’s programs are based on the idea that both the international community in Greater New Haven and the local community can benefit from each other. The Center is located at 442 Temple Street, and the office is open from 9 a.m. to 4.30 p.m., Monday through Thursday, and from 9 a.m. to noon on Friday. The work of the International Center is carried out by a small professional staff and by many volunteers in the community. The Center organizes lectures, trips, picnics, and special events, as well as English as a Second Language (ESL) classes, in addition to a number of programs including the International Host Friendship Program, ’Round The World Women, and the International Classroom Project. The International House, a large Tudor mansion located at 406 Prospect Street in New Haven, is the venue of most of the International Center’s activities and the home of sixteen students and scholars. Rooms are available for the academic year and summer. For more information on any of these programs, or on International House, telephone 203.432.6460, fax 203.432.6462, e-mail international.centernh@yale.edu, or visit the Web site at http://www.oiss.yale.edu/ icnh/.

The Payne Whitney Gymnasium is one of the most elaborate and extensive indoor athletic facilities in the world. This complex includes the 3,100-seat John J. Lee Amphitheater, the site for many indoor varsity sports contests; the Robert J. H. Kiphuth Exhibition Pool; the Brady Squash Center, a world-class facility with fifteen international-style courts; the Adrian C. Israel Fitness Center, a state-of-the-art exercise and weight-training complex; the Brooks-Dwyer Varsity Strength and Conditioning Center; the Colonel William K. Lanman, Jr. Center, a 30,000-square-foot space for recreational/ intramural play and varsity team practice; the Greenberg Brothers Track, an eighth-mile indoor jogging track; and other rooms devoted to fencing, gymnastics, rowing, wrestling, martial arts, general exercise, and dance. Numerous physical education classes in dance, martial arts, aerobic exercise, and sport skills are offered throughout the year. Graduate and professional school students may use the gym at no charge during the academic year and for a nominal fee during the summer term. Academic and summer memberships at reasonable fees are available for faculty, employees, postdoctoral and visiting fellows, and student spouses.

The David S. Ingalls Rink, the Sailing Center in Branford, the Outdoor Education Center (OEC), the tennis courts, and the golf course are open to faculty, students, and employees of the University at established fees.

Approximately thirty-five club sports and outdoor activities come under the jurisdiction of the Office of Outdoor Education and Club Sports. Many of the activities, both purely recreational and instructional, are open to graduate and professional school students. Faculty, staff, and alumni, as well as groups, may use the Outdoor Education Center (OEC). The center consists of two thousand acres in East Lyme, Connecticut, and includes cabins, campsites, pavilion, dining hall, swimming, boating, canoeing, and picnic groves beside a mile-long lake. Hiking trails surround a wildlife marsh. The OEC season extends from the third weekend in June through Labor Day and September weekends. For more information, telephone 203.432.2492 or visit the Web page at http://yale.edu/athletics/ (click on Sport and Rec, then on Outdoor Education).

Throughout the year, Yale University graduate and professional school students have the opportunity to participate in numerous intramural sports activities. These seasonal, team-oriented activities include volleyball, soccer, and softball in the fall; basketball and volleyball in the winter; softball, soccer, and volleyball in the spring; and softball in the summer. With few exceptions, all academic-year graduate-professional student sports activities are scheduled on weekends, and most sports activities are open to competitive, recreational, and coeducational teams. More information is available from the Intramurals Office in Payne Whitney Gymnasium, 203.432.2487, or at http://www.yale. edu/athletics/.

Office of International Students and Scholars
The Office of International Students and Scholars (OISS) coordinates services and support to Yale’s international students, faculty, staff, and their dependents. OISS assists members of the Yale international community with all matters of special concern to them and serves as a source of referral to other university offices and departments. OISS staff can provide assistance with employment, immigration, personal and cultural adjustment, and family and financial matters, as well as serve as a source of general information about living at Yale and in New Haven. In addition, as Yale University’s representative for immigration concerns, OISS provides information and assistance to students, staff, and faculty on how to obtain and maintain legal status in the United States. OISS issues the visa documents needed to request entry into the United States under Yale’s immigration sponsorship and processes requests for extensions of authorized periods of stay in the United States, school transfers, and employment authorization. All international students and scholars must register with OISS as soon as they arrive at Yale, at which time OISS will provide information about orientation activities for newly arrived students, scholars, and family members. OISS programs, like the monthly international coffee hours, English conversation programs, and orientation receptions for newly arrived graduate students and postdocs, provide an opportunity to meet members of Yale’s international community and become acquainted with the many resources of Yale University and New Haven.

OISS maintains an extensive Web site (http://www.oiss.yale.edu/) with useful information for students and scholars prior to and upon arrival in New Haven. As U.S. immigration regulations are complex and change rather frequently, we urge international students and scholars to visit the office and check the Web site for the most recent updates. International graduate students, postdocs, and visiting scholars can get connected with OISS by subscribing to one or both of the OISS e-mail lists. OISS-L is the electronic newsletter with important information for Yale’s international community. YaleInternational E-Group is an interactive list through which almost 800 international students and scholars keep each other informed about events in the area. Check the Web site for more information. To subscribe to either, send a message to oiss@yale.edu.

Spouses and partners of international students and scholars will want to know about ISPY—International Spouses and Partners at Yale. Information about ISPY and other OISS programs can be found on the OISS Web site.

The Office of International Students and Scholars, located at 246 Church Street, Suite 201, is open Monday through Friday from 8.30 a.m. to 5 p.m.

Resource Office on Disabilities
The Resource Office on Disabilities facilitates accommodations for undergraduate and graduate and professional school students with disabilities who register with and have appropriate documentation on file in the Resource Office. Early planning is critical. Documentation may be submitted to the Resource Office even though a specific accommodation request is not anticipated at the time of registration. It is recommended that matriculating students in need of disability-related accommodations at Yale University contact the Resource Office by June 1. Returning students must contact the Resource Office at the beginning of each term to arrange for course and exam accommodations. All School of Medicine students requesting accommodations for a disability must also speak with the associate dean for student affairs.

The Resource Office also provides assistance to students with temporary disabilities. General informational inquiries are welcome from students and members of the Yale community and from the public. The mailing address is Resource Office on Disabilities, Yale University, PO Box 208305, New Haven CT 06520-8305. The Resource Office is located in William L. Harkness Hall (WLH), Rooms 102 and 103. Access to the Resource Office is through the College Street entrance to WLH. Office hours are Monday through Friday, 8.30 a.m. to 5 p.m. Voice callers may reach staff at 203.432.2324; TTY/TDD callers at 203.432.8250. The Resource Office may also be reached by e-mail (judith.york@yale.edu) or through its Web site (http://www.yale.edu/rod/).

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