Collection Use Policies
The following policies and procedures are approved by the YBAL Supervisor and the Biological Anthropology Division of the Department of Anthropology, Yale Universityrocedures are approved by the YBAL Supervisor and the Biological Anthropology Division of the Anthropology Department, Yale University.
- The YBAL collections are housed on the campus of Yale University. Access to these collections can be obtained via the YBAL Supervisor. The YBAL is open Monday through Friday during the hours of 9:00am-5:00pm. Please see the Mission and Policies of the YBAL for more general information.
- YBAL specimens should be handled with the utmost care. Specimen labels or associated documentation should also be handled carefully. Please remember that for a non-catalogued specimen, this documentation is the only link to the pertinent collection data. Never remove or modify the locality or specimen number written on a specimen. Should you find an illegible or incorrect specimen number, notify the YBAL Supervisor immediately.
- The following arerequired when using the collections:
- Individuals using specimens for the first time must receive a brief tutorial on the proper handling and management of specimens. This is required for people using the collections for the first time; subsequent use will not require training.
- Clean and dry hands are required when handling specimens.
- Specimens must be supported with both hands.
- Specimens must be placed on sturdy tables, and foam or other cushioning materials must be available to avoid damage during use, containment, or transportation.
- If an object becomes broken or damaged, notify the YBAL Supervisor immediately in order that the condition may be corrected.
- Specimens must not be modified in any way without prior approval from the YBAL Supervisor. If you have suggestions or clarification in specimen identification or other data, please bring these changes to the attention of the YBAL Supervisor so that they may also be noted in the collection database. If specimens are inadvertently marked or stained (i.e., pen marks), please contact the YBAL Supervisor.
- Loose material broken or flaked off of a specimen is to remain in the specimen tray with the appropriate specimen. Do not discard or otherwise modify these fragments.
- To facilitate the location of specimens in a multi-user environment, there can be only one correct storage location for each specimen in the YBAL Collection. If uncertain where a specimen belongs, do not hesitate to ask the YBAL Supervisor for assistance. Never move specimens within the collection without prior approval from the YBAL Supervisor.
- Please check with the YBAL Supervisor before using the collection. Close storage cabinets immediately upon removing specimens and return specimens to their cabinets promptly after use. Unless otherwise authorized, specimens are not to be left out after use or overnight – they must be returned to the appropriate storage location.
- When removing a specimen from its cabinet for longer than one day, or for use in a class outside the YBAL, a withdrawal card must be completely and legibly filled out to indicate the date, borrower, specimen catalog number and identification, and temporary location. The withdrawal slip must be placed in the storage cabinet in place of the specimen. See the YBAL Supervisor to obtain these withdrawal slips and for instructions in filling them out. Be sure to remove the withdrawal slip and destroy it when you return the specimen to its storage cabinet.
- Trays and Ziploc™ bags are available for the storage of specimens. Chipboard specimen trays are expensive, so please avoid writing on them, using tape or glue in them, or placing wet specimens in them. Inform the YBAL Supervisor when supplies need to be reordered.
- Faculty, students, or staff working with hazardous material or wet specimens must undergo Chemical Safety training as mandated by the Yale Office of Environmental health and Safety (OEHS). Contact the YBAL Supervisor for more details.
- The YBAL collection database is the source of data for the collection and thus should be considered as archival. Please do not catalog any specimen. The YBAL Supervisor and associated staff will catalog all material. If Peabody Museum catalogue information is needed, please contact the YBAL Supervisor.
- The security and integrity of collections used by a faculty member or graduate/ undergraduate student are their responsibility until the materials are returned to the YBAL.
II. YBAL Work Areas:
- The number of work surfaces in the YBAL available to faculty, students, staff, and researchers is limited. Please be considerate of others by clearing off these surfaces at the end of each workday. Cleaning materials are available under the sink. Keep personal items (backpacks, computers, calculators etc.) safe and out of the way of others. If you need assistance, or want to have an area set aside for long-term specimen use, please coordinate the duration of use and conditions with the YBAL Supervisor.
- Return collection specimens, equipment, materials and/or supplies to their respective locations at the end of each day. Notify the YBAL Supervisor if collections need to be available for a more extended period.
- Return chairs, carts and other furniture to their appropriate locations at the end of each day.
- At certain times, work surfaces or collection items may be needed by the YBAL Supervisor. This area and the associated equipment are reserved for the day-to-day tasks involved in the process of collection management, conservation and preparation of specimens, loan transactions and other related tasks.
- Due to pest management concerns, the consumption and/or storage of food is discouraged within the YBAL. Consumption of drinks in resealable containers, such as water bottles and cups with lids, is encouraged. Disposable beverage containers should be rinsed before being recycled or thrown in the garbage.
- If pests are seen in the YBAL spaces, please contact the YBAL Supervisor immediately.
- The YBAL is a public space. Please be sure to secure your valuables, as the YBAL is not responsible for personal losses.
The YBAL collections are important resources. Your cooperation is greatly appreciated and will help to ensure that our collections are maintained and preserved.