all-around guide to the logistics of
creating and running a dance group at Yale. If there's any
you think is missing, please contact us and we'll try to remedy the gap.
Getting Rehearsal Space
Putting on a Performance
The main step to formally establishing any organization is to
register with Yale. For undergraduate groups, this means registering
with the Yale College Dean's Office at http://yalecollege.yale.edu/content/student-organizations,
a description and brief constitution for
the organization, designating a president, treasurer & three
signees, and establishing a bank account for the organization (Note:
Even if the word "Yale" is in your group's name, it cannot appear in
the name of the account). Graduate student organizations can
at http://fs3.formsite.com/yalegraduateschool/form130499866/index.html. For both undergraduate and graduate
groups, all registrations must be renewed annually by the end of
The Alliance for Dance at Yale encompasses all registered dance groups,
so please let us know at firstname.lastname@example.org
if you plan on starting
one. That way we can help you get access to ADAY rehearsal space,
your group's information to this website, and generally help out.
For undergraduate dance groups, the two main sources of university
funding are the Undergraduate Organizations Funding Committee (UOFC)
and the Creative and Performing Arts Award (formerly known as the
Registered organizations who send representatives to the annual UOFC
meeting in the early fall may apply for funding at any of four funding
deadlines over the course of the semester. Groups may collect up
$600 a semester if they present receipts for valid expenses such as
printing, costumes, office supplies, guest travel, and food.
travel, theater rental, and guest artist payment will not be
For application forms and more detailed information on restrictions,
deadlines, go to uofc.research.yale.edu/prod/.
The Creative and Performing Arts Award
is designed to support free
on-campus performances by undergraduates. Students apply for
funding by submitting performance proposals through their
master's office, which may provide up to $1000 to cover accepted
performance costs of a dance recital (CPA funding will not pay for
wages, food, travel, guest artists, or equipment). CPA Award
may not charge for tickets. The application deadline for Spring
2011 is Monday, January 24th. To learn more about funding guidelines
and apply online, go to http://creativeandperformingarts.commons.yale.edu/
All member groups of the Alliance for Dance at Yale are welcome
to apply for weekly ADAY rehearsal time in 5th floor studios of the
Payne Whitney Gym (D, E/F, & Main Exercise Room) and the 3rd floor
studio of the Broadway Rehearsal Lofts. Requests must be made at the
beginning of the semester to the ADAY Facilities Coordinators, and time
will be given based on availability and perceived need (Ex: Groups too
large to rehearse in the smaller residential college studios will be
given preference in the time distribution). The current schedule of
ADAY rehearsals as well as rehearsal schedules for some of the college
dance studios can be found on the Calendars
A variety of other dance spaces are also available, though many of them
limit access based on residential college affiliation. They are
here, in approximate order from largest to smallest, with descriptions
and information on how to access them. In order to minimize
use of the studios with unsprung floors is limited to only "low impact"
dance groups like ballroom dance.
Ballroom--A large dance space in the 220 York
St. building, this room has a sprung wooden floor but no mirrors.
Reservations can be made by Theater
Studies majors through the department.
Morse/Stiles Dance Studio--The largest of the residential college
studios, this long, rectangular space features a sprung floor, barres,
a high ceiling, and mirrors on two sides. Since only reservation-holders can
gain swipe access,
this space may only be used with a reservation made through the Ezra
Stiles Master's Office. To reserve it on behalf of a group, you
a Morse or Stiles student. Standing reservations are listed on the calendars page.
Davenport Dance Studio--A medium sized room with mirrors on one wall,
the Dport studio doubles as a basketball court and lacks
a sprung floor. It can technically be reserved through the
Office, but groups should be warned that the posted schedule on the
door is rarely updated, and the studio often functions on a first-come,
first-served basis despite the reservation system.
Dance Studio--A medium sized rectangular studio with mirrors on one
long side, the Silliman studio has a sprung wooden floor, a built in
speaker system with iPod hookup, and a high echoey ceiling.
Reservations (up to five hours a week, with no more than two hours
back-to-back) are made through the Silliman dance studio coordinators,
who should theoretically unlock the room at the time of the reservation
(though this is often not the case). To reserve or check the
reservation schedule, go to http://www.yale.edu/yalecollege/colleges/silliman/studentinfo/dance.html Only groups with at least one
Silliman student may make reservations.
Trumbull Dance Studio--The Trumbull studio is a small rectangular
studio equipped with mirrors, barres a sprung wooden floor, and a
boombox. It can be accessed by Trumbull students who apply for a
through the Trumbull Master's Office. Keyholders may make weekly
standing reservations (up to three hours a week) through that office
and write-in reservations on the schedule that is posted on the door.
The schedule of standing reservations can be found on the calendars page
Calhoun Dance Studio-- A small, square studio with mirrors, barres, and
a sprung wooden floor. It may be reserved through the Calhoun
Office, and aides will unlock it in time for the reservation.
Jonathan Edwards Dance Studio--The JE studio is small and rectangular
with a sprung wooden floor, barres, and a mirror on one side. JE
students and affiliates who apply may be issued a studio key through
the Master's Office. Reservations can be made by contacting email@example.com
Branford Dance Studio--A small former
squash court that has been converted into a dance studio, the Branford
space is dimly lit and lacks sprung flooring and even its own power
outlet for speakers. Only Branford affiliates can access the
schedule and make reservations on the Branford College website
While these formally designated
dance studios are certainly the best rehearsal space options on campus,
groups pressed for space have been known to use nontraditional spaces
like the Berkeley Multipurpose Room and the Engineering Student Center
Lounge to meet their rehearsal space needs.
Before you can put up any dance performance, there are a lot of
logistical items that need to be addressed. You'll need to book a
space, make sure you meet all the theatrical guidelines, get technical
help, handle ticketing and publicity, all of this on top of your normal
dance rehearsals, so make sure you start the planning early.
Getting a Space
There are a lot of things to consider when deciding where to
perform--size of stage, cost, lighting, seating, availability,
This page only discusses three spaces, but it's important to note that
these aren't the only options. For a complete list of on-campus
performance spaces, go to http://www.yale.edu/oup/spaces/index.html The Harkness Ballroom at the Yale School
of Medicine, Sudler Hall in WLH, the Saybrook Underbrook, and Dwight
Hall Common Room are all of particular interest because they have been
used to host dance shows in years past.
Off-Broadway Theater (OBT)--A nice blackbox that can seat up to around
130, this theater features a sprung floor covered in black marley and
is generally seen as the most desirable campus venue for a dance
performance. It has extensive lighting options, a small
costs $200 to rent for a week. Theater users must set up and take down
their own drapes and lights. The theater is popular, so the
application process can be very competitive, particularly for time at
the end of the year. Applications for fall
usage can be submitted at the beginning of the fall semester, while
those for the spring can be submitted starting immediately after
Thanksgiving. Theater usage is determined by the OBT Selection
Committee, which meets a few weeks into each semester, and preference
is given to productions that apply early. The producer's packet
(application) is found at http://www.yale.edu/oup/forms/pdf/obt_producers.pdf. Dance
a set need not submit the front
elevation sketch along with their application. If you have
questions about OBT or the OBT application process, contact Jim Brewczynski at the Office of Undergraduate
Underground Theater (Morse/Stiles Theater)--A reasonably sized
on-campus theater, Crescent has a sprung floor, backstage dressing
rooms, flexible seating, and a high-quality light and sound system.
Theater users are responsible for hanging their own lights and cannot
use extensive sets. Crescent
can seat up to 130 with a restricted stage space and seating on three
sides, but seats
a smaller audience if front-only seating and a wider stage are
desired. Applications can be found if you follow the
"Theater" link here
and are submitted to the Stiles Master's Office at the beginning of the
semester by students in Morse or Stiles, though other students can also
apply if sponsored by a Morsel or Stilesian. Productions are
to supply a refundable $200 deposit and abide by the college's quiet
hours. For more details, contact the Stiles Master's Office.
The Educational Center for the Arts Theater (ECA)-- A spacious
off-campus theater on Audubon Street, this theater has professional
technicians, stadium seating, and an extensive backstage. It must
booked many months in advance and is prohibitively expensive for most
campus groups, as an hour of teched theater time is approximately $150,
meaning that rehearsing and putting up a full-length production usually
costs upwards of $2500, though the Yale College Dean's Office will be
subsidizing rentals for select ADAY member groups starting in the
2011-2012 school year. For more information on the subsidy and
its application process, contact firstname.lastname@example.org.
For information on the theater itself
Educational Center for the Arts.
Which space you use will dictate to what extent you have to worry about
things like lighting design and operating a sound board. At OBT
Crescent you will need to recruit a lighting designer, either an
undergraduate or a student from the School of Drama--try contacting the
Yale Drama Coalition, the Dramat, or leaders of other dance groups for
recommendations if you don't know anyone personally. Depending
the complexity of your sound cues, you may also need to find a sound
technician to help with your show. Your group will also be
for hanging and striking your own light grid, so make sure as many
members of your cast as possible attend the ladder/scaffold safety
training sessions offered by the Office of Undergraduate Production at
the beginning of each semester. Without proper safety training,
you will be barred from hanging lights. At ECA there are
techs who will handle all the light and sound for you unless you
specify at the time of contract that you would like to bring in outside
While many dance groups handle ticketing through a devoted gmail
account, the Yale Drama Coalition offers free ticketing services to
those who register their performances through the YDC
This site will track your reservation numbers for you, issue waitlist
spots, and help you send show reminders to ticketholders.
All student dance groups have a lot of opportunities for free online
publicity. You can upload fliers to http://yalestation.yale.edu
announcements to the Yale
Daily News at http://www.yaledailynews.com/accounts/login/?next=/events/submit/.
If you're hosting any public dance events, contact ADAY and we will
post them to our website calendar. If you want to publicize a
show you can also post about your performance on the
Yale Drama Coalition website here.
website for free on the www.yale.edu server, simply apply for an
Elsinore account at http://www.yale.edu/web/index.html.
process from email@example.com.
If you're looking to post fliers around campus and don't want to print
in a computer cluster or on your own printer, there are a number of
busineses where you can have the printing done. Allegra Print
Imaging (1060 Chapel St.) is a popular option because it issues 25%
discount cards to registered student organizations. TYCO Printing
& Copying (262 Elm St.) and Docuprint & Imaging (27 Whitney
Ave.) also provide printing services. Yale Printing &
Services may also be of help--not only they do printing and
copying but they can also help with graphic design work.
Still have questions?
Handbook with lots of
useful information on how to make use of university resources.
page has a lot of information
relevant for those trying to put on a performance.